School Secretary/Bookkeeper - Fieldale-Collinsville Middle School

Henry County Public Schools • Collinsville, VA

2d • Onsite

About The Position

The individual in this position performs intermediate clerical and responsible technical work requiring a qualified typist. This role involves preparing and maintaining fiscal and related records, serving as the primary clerical support to the Principal and staff, and acting as the elementary school bookkeeper. The position also functions as a receptionist and telephone operator, manages guidance, attendance, and school office files, and assists teachers, staff, students, and parents. Key responsibilities include handling financial transactions, student registration, attendance tracking, report card preparation, and general office duties.

Requirements

• Qualified typist
• Skill in effective communication, both verbally and in writing.
• Skill in the use of computers for data entry, word processing, and/or accounting purposes.
• Ability to present information clearly and concisely in verbal and written form.
• Ability to maintain effective working relationships with other District employees and the general public.
• Ability to work independently with minimal supervision.
• Sedentary to light work requiring exerting up to 30 pounds of force occasionally and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force to move objects.
• Ability to communicate effectively using speech, vision, and hearing.
• Use of hands for simple grasping and fine manipulations.
• Bending, squatting, crawling, climbing, reaching.
• Reaching: Extending hand(s) and arm(s) in any direction.
• Pushing or Pulling: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
• Grasping: Applying pressure to an object with the fingers and palm.
• Handling: Picking, holding, or otherwise working, primarily with the whole hand.
• Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.
• Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.

Nice To Haves

• Courses in business, typing and bookkeeping

Responsibilities

• Serves as primary clerical support to the Principal and staff.
• Serves as elementary school bookkeeper.
• Serves as receptionist and telephone operator.
• Prepares and maintains guidance, attendance, and school office files and records.
• Assists teachers, staff, students, and parents.
• Receives, receipts, disburses, accounts for, and deposits funds.
• Maintains cash receipts and disbursements records.
• Collects money for school activities.
• Answers telephone, processes mail, meets the public, and provides information.
• Registers students, verifies data, answers questions, types schedules, and prepares records.
• Acts as school attendance secretary; maintains daily, monthly, and cumulative records and files regarding pupil attendance.
• Enters attendance data into computer system.
• Notifies parents of student absences.
• Types absentee lists, suspension lists, student activities, early dismissals, and related attendance information.
• Prepares report cards and ensures they reach the proper persons.
• Mails pupil transcripts and maintains appropriate records.
• Collects fees for transcripts.
• Prepares various forms pertaining to students.
• Receives and processes requests for transcripts of present and former students.
• Enters class schedule and various other data into computer system; makes necessary corrections and changes.
• Processes withdrawing students, forwards records, and writes tardy slips.
• Types letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files, and records.
• Operates standard office machines including word processor and computer.
• Posts a variety of information from standardized sources to various types of school records.
• Composes and types letters and memoranda in conformance with school policies and from brief instructions.
• Processes student schedule changes.
• Prepares and maintains payroll, leave, and personnel files.
• Posts receipts and disbursements to proper accounts.
• Prepares a variety of special and periodic finance reports.
• Performs a variety of office assistant tasks in the school office.
• Pays all school bills.
• Prepares purchase requisitions.
• Administers minor first aid in the absence of the school nurse.
• Orders supplies, writes checks, and keeps books.
• Performs other related work as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED