School Operations Manager (Application Deadline: 10/16)

Equitas Academy Charter Schools•Los Angeles, CA

4d•Onsite

About The Position

The mission of Equitas Academy is to prepare students for college, careers, and life pursuits, and inspire them to be champions of equity. We currently serve over 2,000 students and operate four elementary schools, two middle schools, and one high school in the Pico-Union neighborhood of Los Angeles. The job of the School Operations Manager is to lead the day-to-day operations of the school. This includes overseeing the school compliance, enrollment, facilities, and managing the operations team. This role is under the supervision of the Senior Managing Director of School Operations.

Requirements

At least 2 years working in an office environment
Proficient in Google Drive Suite or Microsoft Word, Excel, and informational databases
Criminal clearance, including fingerprints and TB Test
Current or obtain CPR and 1st Aid Certificate within 60 days of employment

Nice To Haves

Bachelor’s degree preferred
At least six months experience working in a school setting preferred
Bilingual English/Spanish

Responsibilities

Function as a key leader at the school-site and set the strategic vision and implementation in furtherance of operational excellence
Establish a school culture, adapt current best practices, and implement operational systems
Recruit and enroll students
Manage the front office, establishing a welcoming environment and general front office reception duties, including answering phones, door, and mail correspondence
Communicate in a positive and respectful way with staff, families, and other stakeholders
Collect and enter data into administrative databases
Intake and direct students coming to office for medical, behavioral, and other reasons
Order, manage, and maintain an inventory of school supplies
Collect and enter student attendance and make follow-up calls with families (SART)
Regularly inspect facilities and coordinate necessary repairs and general upkeep
Prepare purchase orders, and make purchases
Manage school’s budget and review expenses
Coordinate school mailings
Coordinate special events
Oversee systems to file all important school documents
Contact parents and emergency assistance agencies in the case of serious illness or injury
Follow policies and procedures for health, safety, and nutrition
In collaboration with the principal create and implement efficient systems for arrival and dismissal; and create/oversee safety evacuation procedures and lead regular drills
Supervise team of Office Coordinators, Nutrition Coordinators, Safety Coordinators and Housekeeping Staff
Participate as a leadership member of the overall Operations team, demonstrating a willingness to problem-solve and assist with issues and concerns arising at each of the network's campuses
Manage school lunch program-ensuring we collect 95% of outstanding payments
Lead and mediate parent and family meetings to resolve concerns
Complete other responsibilities as assigned
Provide translation for family meetings and school events