School Operations Manager

Green Dot Public Schools California•Los Angeles, CA

1d•Onsite

About The Position

The School Operations Manager (SOM) is critical to the successful and efficient operation of our schools. The SOM leads all non-instructional functions of the school, enabling the principal and other instructional staff to focus on student achievement. Your responsibilities will include leading Finance & Purchasing, Student Information & Reporting, the School Nutrition Program, Facilities, Student Enrollment and Lottery, Student Health and Safety, Event Planning & Coordination and Federal and State Compliance. You will report to the principal and manage a school operations team, including a Parent Coordinator and Office Assistant. You will receive support and guidance from our district office Operations team to successfully carry out these responsibilities.

Requirements

have a bachelor’s degree
have a minimum of two years of professional experience (four is preferred), with at least one year of experience managing others or multiple large-scale projects
can demonstrate initiative, leadership and tenacity
pay acute attention to detail coupled with the ability to think and act strategically
have strong analytical, critical thinking and creative problem-solving skills
have excellent interpersonal and communication skills (written and oral)
are highly proficient in Microsoft Word, PowerPoint, Excel and Outlook; and are comfortable learning new computer programs
are able to handle multiple tasks and perform well under pressure
can maintain a positive, “can-do” attitude at all times
have a high level of personal responsibility and drive toward ambitious goals
are dedicated to customer service
are able to complete tasks and projects effectively and on-time, and to exercise discretion in the dissemination of information.
are dependable, humble, have a sense of humor and a rock-solid commitment to Green Dot’s mission and the communities we serve
will need to pass a TB test and background check at time of offer

Nice To Haves

prior school experience is a plus
are bilingual/highly proficient in Spanish/English - both verbal and written communications

Responsibilities

Lead the school operations team; set both performance and development goals for the Parent Coordinator and Office Assistant; collaborate with the broader Green Dot school operations staff learning community, including other School Operations Managers, to drive operational best practices across the region
Lead procurement and purchasing for the school including placing orders, inventorying items received and handling returns/exchanges. You will manage cash receipts, deposits, payroll, staff reimbursement forms and substitute teacher tracking; coordinate with our Finance & Accounting Team to ensure effective implementation of financial policies; provide assistance to the principal with budget management
Manage the student information system and attendance reporting and intervention process; coordinates with Green Dot’s Knowledge Management Team with regards to data audits and reporting; ensure confidentiality and security of files and all information pertaining to students, parents, staff, and community
Oversee the School Nutrition Program, including managing servers, coordinating with meal vendor, ensuring compliance, conducting monthly food safety audits and ensuring meal program financial health
Manage routine maintenance requests for school in Green Dot’s work order system, ensuring maintenance, janitorial and pest control services are properly carried out; oversee the upkeep of the school’s facilities and coordinate with our Facilities team to implement school facility projects
Manage enrollment cycle at the school and admissions and enrollment database with support from our Operations team, including student recruitment, lottery and waitlist management and parent enrollment orientations
Manage school safety processes and compliance, including administering trainings, coordinating drills and safety audits, acting as the liaison with the security vendor; partner with Principal and Green Dot’s Security team to respond to emergencies
Plan and coordinate logistics for school events and activities as needed, including back to school nights and parent conferences/meetings; coordinate with bus companies for regular and field trip transportation
Ensure compliance requirements are completed on time
Oversee other tasks or special projects as needed

Benefits

Full-time employees are eligible to participate in Green Dot’s benefit plans effective on the first of the month following their date of hire.
PPO, EPO and HMO choices for medical, dental and vision - including a 100% employee-only paid option; multiple tiers available for purchase at a reduced cost for dependents
Employee Assistance Program (100% employer-paid)
Life and AD&D Insurance (100% employer-paid)
Optional Term Life & AD&D Insurance
Short- and Long-Term Disability Insurance (100% employer-paid)
Flexible Spending Accounts (health and dependent care)
Wellness programs and resources
Financial planning/coaching access
California Public Employees Retirement System (CalPERS) participation, with both employee and employer contributions
Optional non-matching 401(k) plan
Potential for annual performance-based compensation increases
Potential for annual bonuses
Approved family care and/or medical leave (unpaid)
generous paid time off