School Operations Coordinator

ACCEL Schools • Virtual Prep Academy of West Virginia, WV

13h • Onsite

About The Position

The Virtual Preparatory Academy of West Virginia is a K-12 tuition-free online public school in the state of West Virginia. The Operations Coordinator assumes the duties of: Registrar, Testing Manager, Office Administrator, Attendance and Truancy Coordinator and collaborates with all members of the leadership team to design and implement process and procedures across all aspect of daily school operations for a state-wide online school, in compliance with all sponsor and board of education regulations and state laws. This is an Onsite Position, office location is Charles Town, WV. The role involves overseeing student records, local and state testing, attendance and truancy tracking and follow-up, and office and facilities management. The coordinator will act as a resource for internal and external stakeholders, managing escalated needs related to school procedures, technology systems, and materials. They will also serve as a liaison between the school team and the larger Accel team to align operational needs and develop school-level procedures. As a member of the school leadership team, the coordinator will collaborate with other administrators to develop, document, and archive operational procedures and workflows, audit current procedures for improvements, and stay updated on Department of Education policies, compliance items, and state educational laws. The position requires managing student information according to state and federal law, coordinating with external vendors, and performing other assigned duties.

Requirements

• Bachelor’s Degree Required
• Proficiency in Microsoft Office and Google Suite Products
• Strong spreadsheet skills including the ability to use basic and intermediate formulas and functions
• Ability to handle confidential information responsibly and exhibit sound judgment while maintaining that confidentiality
• Demonstrates a reliable, dependable, and trustworthy work ethic
• Ability to manage difficult or emotional client situations
• Ability to make sound judgments after all available information has been gathered or communicated
• Demonstrates a mature attitude and insight into matters affecting department, self and / or company welfare
• Demonstrated leadership and management ability
• Excellent written and oral communication skills
• Ability to work well under pressure, effectively prioritizing and executing tasks to meet deadlines consistently
• Customer service oriented
• Ability to learn new technologies and acquire new skills through independent study, professional training, and from more senior team members
• Ability to work independently and contribute to a team
• Understanding and ability to manage confidential information
• Ability to lift 25 lbs.
• Ability to pass federal and state criminal background checks

Nice To Haves

• Master's Degree preferred
• 5-7 years of experience in Operations Management preferred
• Prior experience working in a school setting preferred
• Prior experience managing law and regulation compliance
• Prior experience creating and documenting procedures and workflows

Responsibilities

• Overseeing student records, local and state testing, attendance and truancy tracking and follow-up, office and facilities management
• Act as a resource for internal (staff) and external (students and families) stakeholders by providing resolution and management of escalated needs across a variety of topics (school procedures, technology systems, materials, etc.)
• Act as a liaison between school team members and members of the larger Accel team to identify operational needs and develop school level procedures that align with the goals and procedures of the larger Accel organization
• Serve as a member of the school leadership team
• Work collaboratively with other school administrators to develop, document, and electronically archive operational procedures and workflows to support implementation of school policies
• Audit current procedures and identify opportunities to streamline and improve
• Stay up to date on department of education and sponsor policies and compliance items and state educational laws
• Manage all student information per state and federal law
• Coordinates communication with external vendors as needed
• Performs all other job duties as assigned

Benefits

• Paid time off
• Retirement contributions
• Optional Basic Life and AD&D insurance
• Voluntary life insurance (employee, spouse, child)
• Discounted childcare at Early Learning Academies locations
• Medical, dental, and vision insurance
• Employee Assistance Program
• Voluntary short-term disability insurance
• Voluntary long-term disability insurance
• Career advancement opportunities throughout Pansophic Learning and our strong network of 4,000+ instructors and education professionals

What This Job Offers

• Job Type: Full-time
• Career Level: Manager