Operations Coordinator (St. Francis School)

Partnership Schools • Cleveland, OH

3d • Onsite

About The Position

The Operations Coordinator bridges operational planning and execution, focusing on managing school systems, supporting compliance, and assisting in enrollment efforts. They serve as a point of contact for resolving logistical challenges and ensuring operational excellence. The ideal candidate is a strategic thinker, highly organized, and skilled at managing complex systems and relationships. This individual plays a pivotal role in ensuring the seamless alignment between network-wide operations and school-based needs, enabling schools to focus on delivering exceptional educational outcomes.

Requirements

• 2-4 years of operational experience
• Excellent organizational and time management skills
• Strong analytical and problem-solving skills
• Customer service experience
• Ability to learn quickly and respond to feedback
• Ability to prioritize and manage multiple projects simultaneously with strong attention to detail and follow through within demanding timelines
• Experience in Microsoft Excel and PowerPoint
• Must pass background checks

Nice To Haves

• Bachelor’s degree preferred
• Spanish proficiency preferred

Responsibilities

• Contact prospective families from enrollment-in-progress list
• Support school leadership team in canvassing efforts
• Assist DSO in managing and updating FinalSite enrollment system
• Develop and sustain relationships with community partners that may serve as enrollment pipelines (PreK programs, day cares, afterschool enrichment, etc)
• Coordinate parent ambassadors for enrollment events
• Promote student re-enrollment, ensure that families receive regular reminders, and work to identify, document, and rectify reasons that families are not returning for following year
• Collects monthly receipts and completes monthly coding
• Deposit funds to the bank monthly
• May support with accounts payable, receivable, and payroll oversight
• Manage school-wide schedules, including event coordination and calendar maintenance
• Oversee logistics for school-wide events, including parent meetings, assemblies, and staff trainings
• Collaborate with the DSO to maintain accurate student enrollment and attendance data
• Serve as a liaison between school staff and the DSO for operational updates and tasks
• Leads chronic absenteeism reduction efforts, by contacting families of absent students daily and cross-checking attendance records and comments for accuracy
• Roster students into NWEA three times a year per network testing schedule
• Coordinate procurement and vendor relationships, ensuring timely delivery of supplies and services
• Submit maintenance ticket to Allegro (facilities) and Vinson (tech) systems
• Support compliance with safety protocols and regulatory requirements, including preparing reports and records
• Become fluent in school emergency plan
• Supports with transit and placement in curriculum room, after DSO confirms order

Benefits

• health coverage
• paid vacation and personal days
• paid school holidays
• a retirement plan with employer contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level