School Office Secretary - 9-10 Months

Marshfield R-1 Schools MO•Marshfield, MO

1d•Onsite

About The Position

The School Office Secretary is responsible for managing the daily operations of the school office, serving as the primary point of contact for students, faculty, and the general public. This role requires excellent communication skills, knowledge of office and school building practices, and the ability to handle confidential information with diplomacy and efficiency. The position is for a 9-10 month period, part-time, working 3 days per week.

Requirements

Excellent communication skills
Ability to work with students, faculty and general public in a diplomatic, friendly and efficient manner.
Knowledge of practices and procedures for office and school building.
Ability to edit routine correspondence for spelling and grammar.
Knowledge of standard office machines and equipment.
High school diploma supplemented by minimum one-year secretarial experience or any equivalent combination of education and experience.

Responsibilities

Composes, types, and assembles a variety of correspondence and reports including confidential data, from handwritten, taped, or verbally dictated notes.
Answers and screens incoming telephone calls; determines the purpose of the call and provides information directly or refers calls to proper person or office.
Maintains confidentiality of pertinent data/information.
Is familiar with school policies and procedures along with contacts within the school district.
Greets visitors, students, teachers and administrators; assesses the nature of the visit; assists visitors directly or directs them to the appropriate person.
Sorts and distributes mail.
Makes deposits of monies that are collected at the school.
Assists in ordering and maintaining supplies for the building.
Sets up and maintains various filing systems such as attendance records for students, purchase orders, attendance records for staff, substitute teacher records.
Receives, transcribes communications to students and staff.
Performs other duties as required or directed by immediate supervisor.