School Office Manager - Connolly Middle School

Tempe School District No.3•Tempe, AZ

1d•Onsite

About The Position

Manage school office, support school staff and departments with a variety of duties, perform administrative duties for a Principal and coordinate school office staff. Welcome and provide assistance and information to the parents, students, visitors, volunteers, and staff.

Requirements

Education and/or experience equivalent to a High School Diploma or GED
Three (3) years of progressively responsible secretarial or administrative experience, preferably in a school setting
Completion of District administered skills tests.
State of Arizona Identity Verified (IVP) Fingerprint Clearance Card

Nice To Haves

Some positions may require fluency in Spanish
Some positions may require a valid Driver’s License

Responsibilities

Schedule meetings and appointments and keep calendar for Principal.
Prepare complex correspondence and respond to inquiries from other departments.
Provide public relations support to office staff by dealing in person and by telephone with parents, students, visitors, volunteers, and staff.
Assist in the development of annual budget, coordinate budgets for the school, and maintain current balances and spreadsheets.
Maintain and reconcile monthly the Student Activity Account.
Prepare requisitions and purchase orders.
Edit payroll information in Kronos.
Monitor and enter absences in electronic absence reporting system; run reports as requested.
Coordinate services related to sports and student activities, transportation, field trips, and homebound teachers.
Prepare materials packets for training, in-services, new student registration and special programs.
Maintain all aspects of student registration and files including paper and electronic records.
Assign and prioritize work of school office staff.
Prepare agendas and minutes for a Site Council or school leadership team meetings.
Transcribe reports and correspondence, maintain confidential files and enter, update, maintain and retrieve confidential information from a variety of databases.
Prepare program and grant reports and submit to appropriate agency.
Contact Attendance Officer regarding truant students and provide appropriate documentation.
Dispense medications to students when nurse is absent.
Assume duties in absence of Office Assist and/or Office Clerk.
Perform other duties as assigned.