School Office Assistant - Laredo Middle School

Cherry Creek Schools•Aurora, CO

1d•Onsite

About The Position

Perform a broad range of administrative, clerical, and support tasks at a school location. May provide occasional assistance to the School Principal or Assistant Principal as requested. This is a posting for an Attendance Clerk and will require duties such as maintaining accurate student records, verifying absences, and monitors compliance with school policies. Key duties will include processing daily attendance, communicating with parents to clear absences, managing digital attendance in PowerSchool, issuing tardy slips, tracking chronic absenteeism, and reporting to administration.

Requirements

Criminal background check and fingerprinting required
High School Equivalency (HSE) diploma
One (1) year of administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience
Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
Basic knowledge of common computer application software
Basic knowledge of Microsoft Office
Intermediate interpersonal relations skills
Intermediate verbal and written communication skills
Intermediate organizational skills
Ability to operate common office equipment
Ability to work alone and with others
Ability to write routine reports and correspondence
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books

Nice To Haves

Experience working in the public sector
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement

Responsibilities

Greet and welcome visitors to the building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions. May monitor students sent to the office.
Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities.
Draft letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Provide support to the school location with regular and special projects.
Organize and maintain file system, which may include individual education plans (IEPs), simple databases, personnel records and actions, student records and tests, surveys, legal documents, evaluations, professional growth, insurance, supplemental pay, club budgets, mentor program, workshops, etc. File correspondence and other records, which may include entering and accepting attendance and registrations.
Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material.
Read, route, and respond to incoming mail. Locate and attach appropriate files with correspondence to be answered by building administration. Prepare outgoing mail and correspondence, including emails and faxes.
Perform monitoring and bookkeeping of budgets.
Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and other financial documents.
Perform other duties as assigned or requested.
Maintaining accurate student records.
Verifying absences.
Monitors compliance with school policies.
Processing daily attendance.
Communicating with parents to clear absences.
Managing digital attendance in PowerSchool.
Issuing tardy slips.
Tracking chronic absenteeism.
Reporting to administration.