School Office Manager - SY 26-27

ACCEL Schools•Northeast Ohio College Preparatory School - Lower Campus, OH

20h•Onsite

About The Position

ACCEL Schools is seeking a friendly, energetic and ethical School Office Manager to manage all office functions and act as the first point of contact for students, parents and the general public interested at Northeast Ohio College Preparatory School in Cleveland, Ohio. The School Office Manager reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs. All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations.

Requirements

Associate’s degree (Bachelor’s degree preferred)
Minimum two (2) years’ office management experience
High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)
Experience learning and mastering new computer programs
High quality written and verbal communication skills
Excellent organization and time management skills
Ability to work independently and contribute to a team
Professional, punctual and self-motivated
Understanding and ability to manage confidential information
Ability to lift 25 lbs.
Ability to pass federal and state criminal background checks (FBI/BCI)

Nice To Haves

Experience working in an education setting preferred

Responsibilities

Manage school-wide phone, email, and in-person communications including answering phones, greeting/directing visitors and students, implementing registration/badging/visiting procedures, and helping create/distribute school newsletters, surveys, and other notifications.
Assist with school events such as Parent Orientation, Open House, school outings, and field trips.
Ensure a clean and welcoming environment is maintained.
Support student enrollment goal and retention processes including participating in information sessions, producing welcome packets and mailers, conducting tours and student/parent orientations, inputting student and staff data, and requesting/obtaining records for newly enrolled students.
Achieve compliance with all federal, state, local and school student record-keeping requirements such as ensuring 100% on-time and complete daily attendance submissions, completing all required steps of the truancy process, processing student withdrawals, preparing and maintaining transcripts, fulfilling records requests, establishing and maintaining student cumulative files, and participating in annual student record audits.
Perform administrative support functions such as preparing reports, filing, processing mail, coordinating meetings and events, maintaining calendars, maintaining office supply inventory, logging and reporting issues pertaining to office equipment, technology, custodial, and facilities.
Maintain up-to-date transportation logs and coordinate with transportation officer and vendor as needed.
Maintain meal count lists and communicate monthly food calendars.
Ensure timely and accurate completion of human resource processes including I-9 verification for new hires, weekly time & attendance submissions, and offboarding.
Actively participate in school staff meetings, committee meetings and professional development events.
Perform other duties as assigned.

Benefits

Paid time off
Retirement contributions
Optional Basic Life and AD&D insurance
Voluntary life insurance (employee, spouse, child)
Discounted childcare at Early Learning Academies locations
Medical, dental, and vision insurance
Employee Assistance Program
Voluntary short-term disability insurance
Voluntary long-term disability insurance
Career advancement opportunities throughout Accel Schools and our strong network of 4,000+ instructors and education professionals