Coordinator - Hourly

4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC•Lynnwood, WA

4d•$25 - $28•Onsite

About The Position

The School Office Coordinator serves as the first point of contact for students, families, staff, and visitors at the school. This role is responsible for ensuring a welcoming, organized, and professional front office environment while managing daily administrative operations. The School Office Coordinator supports school leadership by coordinating communication, maintaining accurate records, and helping ensure smooth day-to-day school operations.

Requirements

High school diploma required
Previous experience in a school, office, or customer service environment strongly preferred
Strong interpersonal and communication skills
Proficiency with basic office software (email, spreadsheets, student information systems a plus)
Ability to multitask, stay organized, and remain calm in a fast-paced environment
Professional, welcoming demeanor with strong attention to detail

Nice To Haves

associate’s degree preferred
Experience with compliance tracking or volunteer management preferred

Responsibilities

Greet and assist students, families, staff, and visitors in a professional and welcoming manner
Answer and direct phone calls, emails, and front office inquiries
Manage visitor check-in procedures and maintain campus safety protocols
Oversee daily front desk coverage and ensure consistent office operations
Serve as a central communication hub between families, faculty, and administration
Distribute announcements, newsletters, and school communications
Support scheduling and coordination of meetings, events, and appointments
Handle incoming and outgoing mail and deliveries
Assist with student attendance tracking and late arrivals/early dismissals
Support enrollment and registration processes as needed
Maintain student records and ensure data accuracy in school systems
Respond to routine family questions and route more complex issues to appropriate staff
Provide basic student care support, including ice packs, bandages, and assistance for minor student needs
Maintain office supplies and coordinate ordering as needed
Support school leadership with clerical tasks and data entry
Assist with filing, recordkeeping, and document management
Help prepare materials for school events, meetings, and presentations
Manage compliance with the school’s Safe Environment Program for all employees and volunteers
Track and maintain required documentation, background checks, and training certifications
Coordinate onboarding requirements related to Safe Environment compliance
Serve as liaison with the parish/school Safe Environment office or archdiocesan compliance system
Ensure all volunteers and staff are cleared and current prior to service in the school
Maintain confidential records in accordance with diocesan and school policy
Enforce visitor management and campus security procedures
Maintain confidentiality of student and family information in accordance with school policy and applicable laws
Support emergency procedures and drills as directed by administration