Tates Creek Middle School School Office Assistant 0.5 FTE

Fayette County Public Schools•Lexington, KY

1d•Onsite

About The Position

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description. This is a 0.5 FTE position.

Requirements

High school diploma or G.E.D. Certificate
One year of clerical experience including some experience with automated office equipment.
Must take all required clerical assessments and earn a passing score.
Ability to communicate effectively using speech, vision and hearing.
Ability to use hands for simple grasping and fine manipulations.
Ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.

Nice To Haves

Knowledge of rules, regulations, policies and laws related to assigned function or school.
Knowledge of modern office practices, procedures and equipment.
Knowledge of operation of standard office machines, including computer terminals.
Knowledge of record storage, retrieval and management systems.
Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary.
Knowledge of telephone techniques and etiquette.
Knowledge of interpersonal skills using tact, patience and courtesy.
Knowledge of basic first aid techniques and procedures.
Knowledge of basic math.
Knowledge of basic record-keeping techniques.
Ability to perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school.
Ability to learn and apply laws, rules, regulations involved in assigned clerical activities.
Ability to make arithmetic calculations quickly and accurately.
Ability to understand and follow oral and written directions.
Ability to type at 40 words net per minute from clear copy.
Ability to operate a variety of office equipment including computer terminal as required by the assignment.
Ability to meet schedules and timelines.
Ability to maintain records and prepare reports.
Ability to communicate effectively both orally and in writing.
Ability to work cooperatively with others.
Ability to complete work with many interruptions.

Responsibilities

Perform a variety of clerical duties including typing, filing, record-keeping, proofreading and processing information.
Type letters, memoranda, bulletins, reports, schedules, lists, forms or other materials from straight copy or rough draft on a typewriter or computer terminal.
Maintain a variety of logs, records and files related to assigned school office; compile information from a variety of sources and prepare summaries and reports including attendance and enrollment data.
Receive visitors; answer telephone and refer telephone calls and visitors to appropriate personnel; answer questions and provide information and directions or explain policies and procedures; schedule meetings and appointments.
Assist the public and District employees in completing forms, applications and other District, State and federal forms and documents.
Maintain and update records, inventories, index and cross reference files; maintain inventories of assigned materials, documents and equipment; compile and verify information; produce periodic reports, lists and records as assigned.
Maintain attendance, academic and health records; update computer information databases.
Perform basic arithmetic calculations; receive and process various forms and documents, including financial and statistical documents; conduct research duties as assigned.
Maintain supply and material inventory of assigned area as required; assist with ordering, receiving and distributing materials, equipment and supplies according to established procedures; coordinate purchasing efforts Lead Secretary/Bookkeeper.
Receive shipments of materials; inspect and verify for accuracy of quality, quantity and type of materials; notify vendors or supervisor of discrepancies or damage.
Operate a variety of office equipment, such as typewriter, calculator, copiers, computer terminal and other machines as required; enter data in a computer terminal or microcomputer as assigned.
Provide first aid to ill and injured students as assigned; contact parents, guardians, nurse or public service agencies in accordance with established guidelines.
Assure the timely duplication and distribution of a variety of records, reports and other materials as directed.
Schedule appointments, conferences and meetings; maintain various schedules and calendars.
Perform clerical work such as posting records, making arithmetic computations and securing information from clearly indicated sources.
Sort and distribute incoming U.S. and intra-District mail.
Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
Performs other duties as assigned.
Maintains regular attendance.