School Health and Office Assistant (SHOA) 2026-27 School Year

AXIS International Academy•Fort Collins, CO

4d•Onsite

About The Position

The School Health and Office Assistant (SHOA) plays a critical role in ensuring smooth daily operations at AXIS International Academy Elementary and Preschool. This position involves managing health services, tracking attendance, assisting with front office support, and leading the coordination of the after-school enrichment program, AXIS Enrich. The role requires a high level of professionalism, warmth, flexibility, and attention to detail, working closely with the Office Manager and under nurse delegation.

Requirements

High school diploma required.
CPR, First Aid, and AED certification required (may be obtained upon hire).
Strong written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced, team-oriented environment.
Comfort with technology, databases, and scheduling tools.
Commitment to AXIS’s mission, vision, and values around multilingual education and inclusive practices.

Nice To Haves

Associate’s or bachelor’s degree preferred.
Experience in schools, healthcare, or child-focused settings preferred.

Responsibilities

Administer first aid and daily care to students; maintain a well-stocked, organized health office.
Manage medication storage and administration per policy.
Monitor immunization compliance and manage health documentation in accordance with state regulations.
Implement student healthcare and emergency plans under nurse delegation.
Conduct vision and hearing screenings; maintain accurate logs and referrals.
Coordinate and execute required annual health inspections for school, preschool, and kitchen licenses.
Communicate with families regarding student health concerns.
Accompany students to medical facilities when necessary.
Maintain confidentiality and uphold all school health laws and policies.
Serve as the on-site lead for implementing student healthcare plans, including medical 504 plans, IEP-related health services, emergency care plans, and individualized healthcare plans (IHPs).
Provide daily care and first aid to students; administer medications and medical procedures according to established policies and delegation guidelines.
Monitor and document student health needs, including chronic conditions and functional mobility supports, ensuring accommodations are followed throughout the school day.
Maintain and update student health records in compliance with HIPAA and FERPA; uphold confidentiality at all times.
Plan and coordinate annual vision and hearing screenings, including scheduling, staffing, data collection, and follow-up with families.
Participate in student support meetings as needed; provide relevant documentation and input for 504, IEP, and health eligibility determinations.
Refer families to community health resources as appropriate.
Keep the health office well-stocked, organized, and compliant with safety procedures.
Back up incoming phone calls and cover the front desk during breaks.
Maintain positive relationships with students and families.
Track daily attendance; contact families regarding unverified absences and maintain documentation for tardies, early dismissals, and truancy follow-up.
Support school-wide events, scheduling, and volunteer coordination.
Manage enrollment documentation and records, ensuring all required forms are submitted and up to date.
Collaborate with the school nurse and administrative team to review enrollment data and promptly flag students who may require medical support.
Input and maintain accurate student data in the school’s student information system (SIS).
Communicate with families regarding missing paperwork and deadlines; support families in completing forms as needed.
Monitor and track daily student attendance using the school’s Student Information System (SIS).
Call families of students who are absent without notification and log all parent communications.
Maintain accurate records of tardies, early dismissals, and full-day absences.
Prepare and send attendance letters in alignment with school policy and Colorado attendance laws.
Identify and flag patterns of chronic absenteeism or tardiness; work collaboratively with families to support improved attendance.
Notify the principal of attendance concerns and potential truancy cases.
Maintain documentation required for compliance reporting and school audits.
Coordinate all aspects of after-school enrichment, including liaising with providers, managing rosters, ensuring safe student transitions, serving as a point of contact for families, and managing attendance and incident tracking.
Problem-solve daily logistics and maintain clear communication with families and staff for enrichment programs.
Serve as the daily main point of contact for AXIS's before- and after-school care provider.
Ensure a smooth handoff each day from classrooms to enrichment, after-care, or parent pick-up.
Support compliance with school operations: safety drills, inventory, logistics, deliveries, and communication systems.
Support school-wide systems for purchasing, facilities, and communication.
Perform other duties as assigned to meet the evolving needs of the school.