Administrative Assistant (2026-27 School Year)

Leavenworth USD 453•Leavenworth, KS

22h•Onsite

About The Position

The administrative assistant coordinates office and clerical support to assist with the efficient operation of instructional and support services. To accomplish these tasks, this position works closely with the staff and administration of the district.

Requirements

High school diploma or equivalent.
Three years experience as a secretary.
Experience in using various computers and computer programs, including word processing, database, spreadsheet and desktop publications.
Knowledge of various office machines and telecommunications equipment.
Ability to compose letters and presentation materials.
Desire to continue career improvement by enhancing skills and job performance.

Responsibilities

Process incoming correspondence and compose correspondence as necessary.
Screen, respond to, and/or direct incoming calls, recording messages for the Executive Director of Instructional Services and Director of Support Services, and other staff associated with the Board of Education office.
Obtain, gather, and organize pertinent data, putting it into functional form.
Enter, maintain, and extract data from various databases and creating communications from source data to support responsibilities in the areas of Instructional and Support Services.
Maintain a regular filing system, including confidential information.
Manage projects and report status updates, including the maintenance and communication of daily, weekly, and monthly task requirements associated with instructional and support services.
Maintain calendars, scheduling, confirming appointments and meeting requests as requested.
Make travel, lodging, and registration arrangements for the building administration, and for any staff attending workshops, conferences, and seminars.
Greet and screen visitors, making arrangements for comfort while visitors await scheduled meetings, or direct them to the appropriate location/administrator to accommodate their needs.
Support general accounting responsibilities and finance policies in the area of budget, including the preparation, submission, organization and maintenance of records for various funding accounts.
Prepare and organize meeting materials (i.e. agenda, minutes, invitations, correspondence) for various building and departmental meetings.
Communicate and distribute policies and procedures that relate to Instructional and Support Services.
Research, compile, and assist with the identification, collection, and submission of information as required by district, state, and federal reports.
Respond to information requests in a cooperative, courteous, and timely manner.
Observe and follow all school district policies at all times.
Implement and follow all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan.
Perform other tasks and assume other responsibilities as directed by the Executive Director of Instructional Services and Director of Support Services.