School Clk

Orange County Public Schools • Ocoee, FL

3d • Onsite

About The Position

Under direct supervision, the School Clerk performs school-based duties supporting the administration of special school programs, assisting faculty, staff, and administrators, and providing general office support. This is an entry-level clerical position. Most work is clerical in nature and includes taking daily attendance, maintaining work areas, and assisting with student placement in special programs. The employee also performs related work as directed.

The role involves assisting with special academic program assessments and student placement; maintaining attendance, referrals, forms, assessment data, and student folders; supporting teachers with daily activities and documentation; ordering and tracking supplies; preparing materials for faculty meetings; maintaining designated program areas; answering telephone inquiries; and monitoring designated areas when required. The employee operates relevant office equipment and keeps current with job-related technology, attending district-supported training as needed. The position is responsible for maintaining timely and accurate information.

Requirements

• High school diploma or GED.
• Up to six months of previous experience and/or training involving office work, or an equivalent combination of related education, training, and experience that provides the required knowledge, skills, and abilities.
• Ability to compile, assemble, copy, record, and transcribe data or information according to prescribed plans and procedures.
• Ability to exchange information to obtain information or clarify details within established policies, procedures, and standards.
• Ability to operate, maneuver, or control equipment, machinery, tools, and materials used in the job.
• Ability to use reference data and information.
• Ability to perform addition, subtraction, multiplication, and division.
• Ability to follow detailed but uncomplicated written or oral instructions and perform routine work under standard practices, with some independent judgment.
• Ability to exercise judgment in repetitive or short-cycle operations covered by set procedures or sequences.
• Ability to exert light physical effort in sedentary-to-light work, including occasional lifting, carrying, pushing, or pulling objects weighing 5–10 pounds.
• Ability to work for extended periods at a keyboard or workstation.
• Some tasks require visual perception and discrimination, as well as oral communication ability.

Responsibilities

• Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner, representing OCPS positively.
• Assist with assessment and coordination of special academic programs, including picking up students and organizing groups for testing.
• Assist teachers with daily attendance in special academic programs and regular classrooms; prepare referrals and accompanying documentation; prepare, track, and file home visit forms.
• Assist with placement of new students into special academic programs and distribute placement information to homeroom and directing teachers.
• Enter student assessment data, including student names, reading teacher assessments, and placements, into databases and spreadsheets.
• Prepare assessment folders, divide them into groups, and file them.
• Assist the directing teacher with daily attendance for special programs.
• Prepare and assist teachers with daily activities, including picking up supplies, making copies, and assisting with report card documentation.
• Order and inventory supplies and materials, including inventorying returned materials.
• Check with the attendance clerk for student entry and withdrawal updates.
• Help the facilitator prepare materials for faculty meetings and assemble notebooks of relevant documentation for the facilitator, principal, and assistant principal.
• Maintain designated special program rooms and facilities, keeping work areas organized and neat.
• Answer the telephone, provide information and assistance, and take or relay messages to appropriate personnel.
• Monitor and patrol designated areas as required.
• Operate department-related machinery, equipment, and tools, which may include a laminator, copy machine, or poster maker.
• Keep up to date on current technology appropriate to the job and attend district-supported training as needed.
• Maintain timely and accurate information as part of job responsibilities.
• Perform related duties as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED