Anticipated Temporary School Clerk (Bilingual Spanish)

Chicago Public Schools•Chicago, IL

6d•Onsite

About The Position

Under the general direction of the school principal, the School Clerk I uses English and Spanish bilingual skills to perform specialized clerical functions in a large public school facility or a variety of responsible clerical functions in a small public school facility. The role also performs related duties as required. The clerk prepares correspondence, memorandums, and reports; handles incoming mail; greets and directs visitors; schedules appointments; and manages telephone calls and inquiries in English and Spanish. The position maintains student and staff attendance, enrollment, transfer, and history records; processes payroll; prepares procurement requisitions; monitors petty cash and internal account ledgers; handles checks and deposits; compiles periodic reports; and prepares student transcripts. The clerk may also transcribe dictation, use computer software, and translate between staff, families, and students. This is an anticipated temporary school clerk position. Work is sedentary, involving sitting most of the time with brief periods of walking or standing and occasional exertion of up to 10 pounds of force.

Requirements

High school graduation or GED, supplemented by one year of clerical work experience, or an equivalent combination of training and experience.
Ability to type 45 words per minute with fewer than 10 errors.
Written and verbal proficiency in English and Spanish.
General knowledge of modern clerical office methods, practices, and procedures, and common office machines and equipment.
Ability to apply clerical methods and procedures and follow oral and written instructions.
Ability to type proficiently and communicate effectively and tactfully with school personnel, students, parents and guardians, and the general public.
Good oral and written communication skills in English and Spanish; basic mathematics, interpersonal, and record-keeping skills.

Nice To Haves

Ability to operate personal computers using word-processing, spreadsheet, and database software is highly desirable.

Responsibilities

Prepare and type correspondence, memorandums, and reports using a personal computer or typewriter, as directed by the principal or designee.
Open, sort, and distribute incoming mail and school correspondence.
Serve as a receptionist, greet visitors, and direct them to appropriate staff.
Schedule appointments for school administrators.
Receive and place telephone calls for school personnel.
Respond in English and Spanish to inquiries from students, parents and guardians, and the public about school operations and activities.
Maintain student and staff attendance records.
Process and prepare payrolls manually and with computerized timekeeping and payroll equipment.
Maintain enrollment records, process student transfers, and maintain student history records.
Prepare and process requisitions for supplies, instructional materials, furniture, and equipment.
Maintain and monitor petty cash and internal account ledgers; issue checks and prepare money for deposits.
Receive and compile periodic reports involving payroll, attendance, enrollment, funds, and account ledgers.
Compile and forward student transcripts to appropriate parties.
May take and transcribe dictation; use computers with spreadsheet, database, or other software; and translate between staff, parents and guardians, and students.