School Bookkeeper (2026-2027 School Year)
About The Position
Under the supervision of the principal, the school bookkeeper will receive, receipt, deposit, account for, and disburse all funds flowing through the school activity fund accounts. The school bookkeeper, under the supervision of the principal, will perform the following duties: Use appropriate security measures to protect all cash and cash items. Become familiar with and adhere to all guidelines in the Student Activity Fund Accounting Manual. Deposit all funds daily or within 24 hours/next business day (if applicable and over $500) Deposits less than $500 should be deposited daily or by the end of the next business day. Receive money, issue receipts, and make deposits on a regular basis. Review monthly bank statements, completing monthly bank reconciliations and activity reports. Maintain all required activity fund records on a current and accurate basis. Submit monthly financial reports/statements to the School Finance Officer by the last working day of each month and a final report (June 30 th ) no later than July 31 st of each year. The submitted reports should include: bank reconciliation, copy of the bank statement, and a copy of the month-to-date account report. The report will be signed and dated by the bookkeeper and the principal. Submit all required reports promptly and accurately. Maintain a record of all fund transfers and related supporting documentation/ authorization of such transfers, using the division-wide accounting software. Issue checks when properly authorized by the principal and all pertinent documentation (procurement, as applicable, an invoice, and a signature that all items have been received) is in order. Audit teachers’ receipt books when monies are submitted to ensure accountability of all receipts. Issue and account for pre-numbered receipt books and ensure return at year-end. Keep fundraiser documentation, including approved Fundraiser Request Forms and Fundraiser Summaries. Keep grant documentation, including approved Request to Apply for a Grant form and support documentation. Properly make purchases and disburse funds after acquiring principal’s approval. Prepare for financial audits. Participate in financial management training as required. Report fraud or non-compliance issues to the principal immediately. Keep the principal informed of all known or potential activity fund problems. Perform such other duties as specified by the principal. Direct Accountability and Report: Works under the supervision of the Principal, who is responsible for carrying out the daily operations of the school. An annual classified evaluation will be based upon the job description, district and personal goals and objectives specific to the position, and the performance of the Bookkeeper.
Requirements
- High School Diploma
- Minimum of three (3) years working as a bookkeeper within an administrative assistant role, required
- Experience in working with customer service
- Report to work regularly, good attendance and have flexibility for late and early shifts as assigned.
Nice To Haves
- Associates Degree or higher preferred
Responsibilities
- Receive, receipt, deposit, account for, and disburse all funds flowing through the school activity fund accounts.
- Use appropriate security measures to protect all cash and cash items.
- Become familiar with and adhere to all guidelines in the Student Activity Fund Accounting Manual.
- Deposit all funds daily or within 24 hours/next business day (if applicable and over $500). Deposits less than $500 should be deposited daily or by the end of the next business day.
- Receive money, issue receipts, and make deposits on a regular basis.
- Review monthly bank statements, completing monthly bank reconciliations and activity reports.
- Maintain all required activity fund records on a current and accurate basis.
- Submit monthly financial reports/statements to the School Finance Officer by the last working day of each month and a final report (June 30th) no later than July 31st of each year.
- Maintain a record of all fund transfers and related supporting documentation/ authorization of such transfers, using the division-wide accounting software.
- Issue checks when properly authorized by the principal and all pertinent documentation is in order.
- Audit teachers’ receipt books when monies are submitted to ensure accountability of all receipts.
- Issue and account for pre-numbered receipt books and ensure return at year-end.
- Keep fundraiser documentation, including approved Fundraiser Request Forms and Fundraiser Summaries.
- Keep grant documentation, including approved Request to Apply for a Grant form and support documentation.
- Properly make purchases and disburse funds after acquiring principal’s approval.
- Prepare for financial audits.
- Participate in financial management training as required.
- Report fraud or non-compliance issues to the principal immediately.
- Keep the principal informed of all known or potential activity fund problems.
- Perform such other duties as specified by the principal.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
