School Based Full Cycle Recruiter & Staffing Coordinator

Dragonfly Cares•New York, NY

About The Position

This role focuses on developing and implementing recruitment strategies for Dragonfly Cares' school-based programs, managing the full recruitment cycle from sourcing to onboarding, and coordinating staffing for school-based ABA cases. The position involves building candidate pipelines, screening and interviewing applicants, managing offers, and ensuring smooth onboarding processes. A key aspect is coordinating with school districts to meet placement requirements and acting as a liaison between Dragonfly Cares and school district contacts. The role also includes maintaining staffing matrices, reporting on recruitment metrics, and ensuring compliance with district and state regulations.

Requirements

Bachelor's degree in Human Resources, Business Administration, Psychology, Education, or a related field.
Minimum of 1-2 years of experience in full-cycle recruitment, preferably within the ABA, behavioral health, or special education sector.
Proficiency in using ATS systems.
Strong understanding of employment laws and regulations related to recruitment.
Excellent interpersonal and communication skills, with the ability to build rapport with candidates, staff, and school district stakeholders.
Demonstrated ability to manage multiple requisitions and staffing assignments, prioritizing tasks effectively.
High level of discretion and professionalism in handling confidential information.

Nice To Haves

Fluency in Spanish, both written and verbal
Experience as a Provider, providing direct services to children and or adults with autism or other developmental disabilities.

Responsibilities

Develop and implement comprehensive recruitment strategies aligned with Dragonfly Cares' school based program growth objectives.
Collaborate with department heads and school program managers to forecast staffing needs and create proactive sourcing plans.
Build and maintain a pipeline of qualified candidates for school-based clinical and paraprofessional roles.
Craft compelling job descriptions that accurately reflect school-based role requirements and company culture.
Post job openings on various platforms, including the company website, job boards, and social media channels.
Utilize innovative sourcing techniques to identify and engage passive candidates for school-based positions.
Review resumes and applications to identify qualified candidates for school-based roles.
Conduct initial phone screens to assess candidate suitability, availability, and fit for school environments.
Coordinate and conduct in-depth interviews, utilizing behavioral and competency-based techniques.
Provide interview feedback and recommendations to hiring managers and school program supervisors.
Coordinate pre-employment screenings, including background checks and fingerprinting required by school districts.
Facilitate a smooth onboarding process in collaboration with HR, school program teams, and relevant school districts.
Serve as the primary point of contact for staffing all school-based ABA cases, including BCBA and RBT roles.
Proactively reach out to current staff to discuss availability, interest in school cases, and capacity to take on new or additional school based assignments.
Match existing staff to open school cases based on availability, skill set, location, and client needs coordinating directly with clinical supervisors to ensure appropriate fit.
Coordinate with school districts to confirm placement requirements, scheduling logistics, credentialing documentation, and any district-specific onboarding procedures.
Act as the liaison between Dragonfly Cares and school district contacts (e.g., special education directors, program administrators) to manage expectations, communicate timelines, and resolve placement issues.
Maintain an up to date staffing matrix for all school-based cases, tracking open positions, pending placements, confirmed staff, and case coverage status.
Communicate regularly with school district partners to address staffing gaps, provide status updates on open cases, and ensure continuity of services for students.
Monitor school case schedules and proactively identify and address coverage gaps due to staff turnover, leave, or caseload changes.
Collaborate with the clinical team to ensure all school placements meet compliance requirements, including district credentialing, and applicable state regulations.
Maintain accurate and up-to-date records in the Applicant Tracking System (ATS) and staffing coordination tools.
Generate recruitment metrics and staffing reports to assess effectiveness of sourcing strategies and case coverage rates.
Analyze data to identify trends and areas for improvement in recruitment and school staffing coordination.
Report regularly to leadership on open school cases, placement timelines, and district partnership status.