Anticipated SY 26-27 Athletic Director

Chicago Public Schools•Chicago, IL

2d•Onsite

About The Position

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500+ schools and employing over 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. Aligned with our transformed philosophy, we are steadfastly focused on ensuring that the District provides resources equitably to support every student, every school, and every community. Six core values guide the work we do every day for our students – student-centered, whole child, equity, academic excellence, community partnership, and continuous learning. Each role in the district supports our vision that every student deserves a rigorous, joyful, and equitable learning experience. Reporting to the Principal and under the direction of the Executive Director, Sports Administration, the School Athletic Director plays a critical role in overseeing the development and implementation of a comprehensive high school athletics program.

Requirements

Bachelor’s degree from accredited college or university
Minimum of five (5) years of experience in interscholastic sports (e.g., coaching, athletic program administration), including a minimum of (3) years of experience in sports program administration (E.g., responsibilities encompassing two or more of the larger, primary responsibilities above; athletic director, athletic program coordinator, etc.)
Access to reliable transportation
Successful completion of all Illinois High School Athletic Association (IHSA) trainings
Strong understanding of relevant athletic administration rules, regulations, policies, and procedures
Exceptional organizational and time management skills
Ability to interact and communicate effectively with a variety of audiences
Ability to coordinate and manage all aspects of the athletic program, including financials
Ability to effectively recruit and motivate student athletes and coaches
Ability to make rational decisions under stressful conditions
Proficiency using technology and applications, including Microsoft Office (Excel, Word, PowerPoint) Google Suite, and web content editing software

Nice To Haves

NIAAA Registered Athletic Administrator (RAA) preferred
Completion of Developing Competitors and Mental Wellness through Positive Coaching offered through the Positive Coaches Alliance- preferred
Supervisory experience preferred

Responsibilities

Administers the extracurricular athletic programs, activities, and events
Maintains files and records required by policy, regulation, law and best practice (Player record cards, Aspen-eligibility, physicals, transfer paperwork, transportation requests, coaching certifications)
Responds to requests for information (From OSA, IHSA, FOIA, Title IX, Law Office, colleges for recruiting, press releases)
Implements board policies and advises the administration on regulatory matters related to athletics
Assesses department needs through consultation with students, staff and parents (equipment, budgeting, transportation, upgrades to venues, technology)
Evaluates the extracurricular athletic programs and engages in long-term planning (adding or dropping programs or levels, Title IX requirements, additional coaches or trainers)
Develops and updates handbooks, brochures and policy manuals in alignment with OSA and other District policies and procedures; Develops and places into operation appropriate rules and regulations governing the conduct of athletic activities
Informs the school community about extracurricular athletic programs (through websites, emails, media, and social media)
Stays current on research, issues, and regulations related to athletic programs (academic, racial, gender, and socio-economic issues in sports)
Develops, implements, and maintains a grade check system for student athletes
Maintains and ensures that all eligibility reports and list of participation are submitted on a weekly basis
Develops and updates team schedules on all school platforms for public viewing
Oversees transportation for all team travel
Develops a school safety plan for every home venue
Oversees the implementation of the insurance program covering school athletes
Complete incident reports for minor to traumatic injuries
Organizes, plans and coordinates departmental awards including recognition of alumni, former coaches and staff
Coordinates athletic public or special events. (Homecoming, Senior days, Award Ceremonies Fundraisers)
Monitors and supports academic performance of student-athletes
Oversees Individual Study Plan (ISP) process for academically at-risk student-athletes
Develops academic support mechanisms for benefit of student-athletes including but not limited to study hall, advising, postsecondary guidance, etc.
Directs and coordinates the fiscal operations within the department in consultation with the principal and in alignment OSA and other District policies, guidelines, and procedures
Supports the principal in athletics-related fiscal planning and making recommendations to the principal on athletics budgets, purchases, and capital improvements and contract agreements related to athletics
Assists in preparing, monitoring, and managing the athletics budget and implementing the school system budget; Coordinates department purchasing
Recommends capital improvements and negotiated contract agreements
Formulates specifications to be incorporated into contracts and bids
Serves as a consultant in the selection of supplies and materials
Supervises all ticket sales and fund-raising events of the athletic programs
Administers the receipt and disbursement of student activity funds
Assists OSA with hiring and payment of coaching staff
Supervises and guides the planning and execution of all parent volunteer organizations
Creates the schedules for all operations and activities within the departments
Issues timely announcements of up-coming events and deadlines
Schedules and pays officials, athletic trainers, ticket takers, announcers, clock operators and police for supervision of home contests
Hire, schedule and supervise lifeguards for all aquatic sports; Coordinate timely payment by ensuring all hours are submitted and approved through the timekeeping system
Arranges transportation for athletic contest participants
Verifies each athlete's eligibility for participation in each contest
Arranges all details of visiting teams' needs, as appropriate
Provides for emergency health care and first aid treatment
Arranges field, gymnasium and aquatics center practice schedules, including arrangements for summer programs and non-school use of playing fields and facilities if applicable
Manages contracts for every athletic contest
Coordinates with CPS for stadium usage
Coordinates with Chicago Park Districts to execute IGA’s for athletic facilities
Recommends, supervises, and evaluates staff (E.g., athletic support, trainors, Board employees who coach) and volunteer coaches) and student workers
Recruits, screens, interviews and recommends prospective coaches
Makes coaching assignment recommendations
Ensures all coaches and staff are CPS and State certification compliant and have been properly cleared through the volunteer process or are actively staffed stipend-eligible employees prior to each season
Supervises and evaluates coaching staff and other athletic staff
Supervises part-time student help including clinical hours
Develops and applies a coaching evaluation system
Supports opportunities for professional development for the coaching staff
Monitors staff time and attendance at professional meetings
Investigates complaints regarding employee conduct or performance
Encourages the development and use of new strategies and philosophies
Provides staff leadership to promote the athletic objectives of the district
Assists coaches in the handling of day-to-day problems, providing on site support and supervision during games, athletic events, after-school practices
Resolves staff problems and provides support to coaches
Coordinates the development, implementation, review, and revision of the extracurricular athletic program
Attends practices and games for purposes of evaluation and needs assessment
Attends professional conferences to keep abreast of promising instructional practices
Enforces the State and City board policy on equal educational opportunity
Develops an effective comprehensive and equal opportunities athletic program for all male and female students
Advises on modification of programs to meet individual students academic and health needs.
Investigates complaints and grievances
Participates in the work of state and national associations
Supports facilities management and day-to-day facility operations
Maintains athletic facilities and ensures all premises are properly locked and secured after daily use and events
Inspects buildings, grounds, machines and equipment
Issues repair orders and provides specifications for maintenance of athletic facilities/fields
Determines safety and obsolescence of equipment
Enforces compliance with occupational health and safety codes and standards
Oversees maintenance of swimming pools in a clean, safe and sanitary condition
Recommends watering and spraying schedules for school athletic fields
Orders and oversees repairs or replacement of defective parts
Assists in the development of specifications for construction projects
Assists in identifying and using community resources for the athletic program
Procure space for teams outside of CPS facilities
Establishes a positive image for departments within the school and the community
Interacts, and aides in the development of feeder programs
Plans and supervises an annual recognition program for school athletes
Keeps records of the results of school athletic contests, maintains a record file of all award winners and announcement of athletic scholarships
Conducts in season team meetings to review student code of conduct
Maintains appropriate professional relationships with parents, parent groups (e.g. Athletic Boosters), school volunteers and outside agencies
Responds to requests for information
Other duties as assigned