(26-27 SY)-School Administrative Specialist III-(MS & HS)-Colorado Springs School District 11

Colorado Springs School District 11 • Colorado Springs, CO

1d • Onsite

About The Position

Provides highly skilled administrative and financial management support for school operations. Oversees complex recordkeeping, accounting, compliance, and reporting functions. Serves as a lead office specialist and resource for school administration. This role includes all functions of School Administrative Specialist I and II positions, in addition to managing school business, activity, and budget accounts in accordance with district, state, and federal requirements. The specialist will maintain and reconcile accounting systems, including monthly bank reconciliations, and prepare and process purchase orders, budget transfers, and journal entries. They will review and process check requests for compliance and documentation, identify IRS 1099 vendors, and prepare and submit required reports. Additionally, the role involves preparing quarterly and annual tax reports, reconciling daily cash receipts, and monitoring internal controls. Record maintenance of purchase orders, outstanding obligations, and sales tax collections is also a key responsibility. The specialist will coordinate financial aspects of school activities and events, maintain athletic participation records, verify required documentation (e.g., physicals), and prepare related reports. Oversight of inventory management for school-related merchandise and activities, ensuring compliance with all applicable financial policies and auditing standards, and providing guidance and technical expertise to school office staff are also essential functions. The role serves as a liaison with district departments including Fiscal Services and Human Resources.

Requirements

• High School diploma or equivalent
• Minimum three (3) to five (5) years progressively responsible clerical, bookkeeping, or accounting experience
• Demonstrated experience maintaining computerized accounting systems
• Applicants must be legally authorized to work in the United States.

Nice To Haves

• Additional coursework in accounting, business, or related field preferred
• CPR/First Aid Certification

Responsibilities

• Manages school business, activity, and budget accounts in accordance with district, state, and federal requirements
• Maintains and reconciles accounting systems, including monthly bank reconciliations
• Prepares and processes purchase orders, budget transfers, and journal entries
• Reviews and processes check requests for compliance and documentation
• Identifies IRS 1099 vendors; prepares and submits required reports
• Prepares quarterly and annual tax reports as required
• Reconciles daily cash receipts and monitors internal controls
• Maintains records of purchase orders, outstanding obligations, and sales tax collections
• Coordinates financial aspects of school activities and events (e.g., athletics, graduation, yearbook)
• Maintains athletic participation records, verifies required documentation (e.g., physicals), and prepares related reports
• Oversees inventory management for school-related merchandise and activities
• Ensures compliance with all applicable financial policies and auditing standards
• Provides guidance and technical expertise to school office staff
• Serves as liaison with district departments including Fiscal Services and Human Resources

Benefits

• 7% of base salary in Non-Recurring Pay (distributed as 3.5% on November paycheck and 3.5 % on May paycheck)
• Staffing Stability Incentive (Adams Elementary, Galileo Middle School and Mitchell High School): ESP employees will receive the equivalent of one salary step divided over 12 pay periods.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees