School Administrative Assistant, 10 months

Culpeper County School District•Culpeper, VA

About The Position

The School Administrative Assistant supports the principal in achieving the school system’s goals for excellent curriculum and instructional practices and optimum student achievement by helping maintain the smooth, efficient operation of the school office. The position maintains student records, including registration records, special education files, cumulative files, class scheduling, and transfer records. The role provides administrative and clerical support, handles time-sensitive data across multiple databases, maintains records and reports, and communicates with students, parents, community patrons, staff, and administrators. The position also serves as attendance clerk and registrar, sub finder attendance administrator, and provides coverage for the school clinic when the nurse is unavailable. Work is performed in the central office and throughout the division, with required travel to schools and regular contact with staff, administrators, and parents.

Requirements

High school diploma or equivalent.
Excellent verbal and written communication skills.
Ability to process large volumes of data accurately and efficiently with little supervision.
Ability to be flexible, detail-oriented, and able to multitask in data entry, research, spreadsheets, databases, and other clerical duties.
Ability to type 40 words per minute.
Ability to maintain good working relationships with all employees and the public.
Must pass the assessment required by Culpeper County Public Schools.
Frequent walking, standing, stooping, and lifting up to approximately 40 pounds may be required; occasional lifting of equipment weighing up to approximately 50 pounds may be required.
Travel to schools throughout the division and the central office is required.
Timely and regular attendance and adherence to the workplace schedule are expected.

Nice To Haves

Associate’s degree.
Microsoft Office Specialist Certification.
Equivalent training, education, and/or experience.

Responsibilities

Provide administrative and clerical assistance to the principal.
Communicate openly and effectively with students, parents, community patrons, staff, and administration as a positive representative of Culpeper County School system.
Maintain confidentiality of personnel and student records and matters.
Receive, process, input, and edit time-sensitive data accurately and quickly in multiple databases as necessary.
Collect and compile cumulative data and statistics for the school and assist with analysis when necessary.
File and maintain data entry forms and records, including student and staff attendance, and notify appropriate personnel of output discrepancies when necessary.
Serve as a point of contact for all school employees, as designated by the Principal.
Participate in special projects and department activities as needed.
Maintain the inventory database and print reports.
Prepare reports reflecting compliance with and adherence to established goals.
Assist school staff in identifying, resolving, and responding to situations.
Participate in training classes as necessary and maintain technical skills for computer use.
Serve as the sub finder attendance administrator.
Serve as the attendance clerk and registrar, including creating monthly attendance letters, making absence calls, and preparing attendance reports.
Provide copies of documents when needed.
Provide coverage for the school clinic when the nurse is not available.
Keep daily time reports.
Perform other duties as assigned by the principal.