Part-Time School Administration Assistant

Archdiocese of Detroit•Erie, MI

6d•Onsite

About The Position

St. Joseph Catholic School is hiring for a Part-Time School Administration Assistant. This position serves as a welcoming first point of contact for families and visitors, ensures smooth office operations, and provides administrative support for admissions and development initiatives. This role requires strong organization, attention to detail, and a commitment to the school’s mission.

Requirements

High school diploma required
Proficiency in office software (Google Workspace, Microsoft Office, student information systems (FACTS or similar))
Strong organizational, communication, and interpersonal skills
Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
Experience handling confidential information with discretion
Ability to work collaboratively with faculty, staff, parents, and parish community

Nice To Haves

Prior office or administrative experience, preferably in a school setting
Associate’s or bachelor’s degree preferred
Willingness to support the mission of St. Joseph Catholic School and Catholic education

Responsibilities

Serve as the primary point of contact for the school office, greeting visitors and answering phones in a professional and welcoming manner, maintaining protocols of school security identified by the school
Manage daily student attendance records and student and guest sign-in/sign-out processes with accuracy
Provide administrative support to the principal, teachers, and staff
Maintain student files, records, and databases in accordance with school policies
Maintain student health records, including annual report submission to state database and organization of forms/medication for school field trips
Support students throughout the school day, including attending to students’ needs when the school nurse is not available
Assist with school communications, including newsletters, emails, and announcements
Maintain a log of parent volunteers, including ensuring parent volunteers meet necessary qualifications
Support lunch and recess monitor schedule
Monitor staff attendance, securing substitute teachers when needed
Coordinate and support school events, meetings, and activities
Handle incoming and outgoing mail, deliveries, and general office correspondence
Maintain collection of office supplies and ensure the office environment is organized and efficient
Assist with tuition records, forms, and other clerical tasks as needed
Respond to parent inquiries and direct concerns appropriately
Uphold confidentiality and professionalism in all interactions
Support the school’s mission by modeling Catholic values
Oversee Latchkey responsibilities including scheduling and staffing
Perform all other duties as assigned