Spanish River Christian School - School Accounts Manager

Spanish River Church•Boca Raton, FL

11d

About The Position

The School Accounts Manager manages the school’s accounts payable and receivable, tuition and fee payments, donations, and fundraising monies. The role is the point of contact for new and enrolled families regarding online enrollment, the FACTS Family Portal, payments, and withdrawals. It oversees the accounting assistant and billing assistants and provides advice and support for Step Up. The position also supports the School Operations Director and Leadership Team as needed. This is a full-time, exempt position. The manager oversees bookkeeping, including accounts payable, cash receipts, and monthly billing. Responsibilities include guiding staff on invoice and receipt submissions, setting accounting deadlines, verifying and coding transactions, maintaining account ledgers and records, managing incoming family funds, and overseeing billing for school programs and activities. The role maintains the FACTS Management database and serves as its primary point of contact for staff and families. It supports student information and enrollment processes, maintains student records, manages parent financial accounts, applies discounts, handles billing, and generates reports on student account activity. The manager also analyzes fund income and expenses, maintains financial files and credit card logs, supports budget monitoring, coordinates scholarship payment information, collaborates on fundraising finances, and provides general office support when needed.

Requirements

Significant bookkeeping experience.
Accounting knowledge.
Competence with Microsoft Office, Google Drive, and accounting systems.
Ability to manage others.
Ability to use discretion in confidential matters.
Sound judgment in job-related decision-making.
Ability to multitask.

Nice To Haves

Experience with the FACTS Student Information System is preferred.

Responsibilities

Manage accounts payable, including guiding staff on receipt and invoice submissions, setting and enforcing accounting deadlines, verifying prices and invoice amounts, coding invoices and receipts, obtaining approvals, and forwarding materials to SRC accounting.
Maintain ledgers for key accounts and use the Shelby accounting system.
Maintain an Excel list and binder of certificates of insurance and workers’ compensation documents needed for payables.
Oversee and provide direction to the accounts payable assistant.
Coordinate deposit procedures with departments and programs; verify, copy, and transmit deposits to SRC accounting.
Manage incoming family funds through FACTS, Stripe, Step Up, and the office fund, and report coding to SRC accounting.
Use discretion when handling family payment schedules and late payment requests.
Assess and enter monthly charges in FACTS Management for early bird, after-school care, extended day preschool, athletics, music lessons, tutoring, class field trips, and miscellaneous billings.
Manage and direct the Early Bird/aftercare billing assistant.
Guide the SOAR summer camp Administrative Assistant on aftercare billing and submission of receipts and invoices for summer camp expenses.
Maintain the school’s FACTS Management database.
Serve as the primary FACTS Management contact for staff and families, providing instructions and guidance as needed.
Supervise the Registrar in setting up online applications and enrollment packets and making annual changes.
Sync enrollment packets and progress students to the next school year’s grades.
Maintain application records for new students, withdrawals, and denied students, as well as the FACTS class list book.
Verify financial FACTS account accuracy, apply discounts, and finalize parent accounts.
Manage parent accounts monthly for delinquent accounts and bill annual student and family fees.
Generate financial reports on student account activity, identify trends, and provide data to school administration for decision-making.
Maintain ledger analyses of fund income and expense accounts by event and report necessary transfers to SRC accounting.
Maintain files of paid invoices, check requests, purchase orders, tuition, deposits, and annual service contracts.
Maintain the credit card log for school credit cards and ensure receipts are submitted.
Support the School Operations Director with budgets and other finance matters by monitoring budgets and providing advice.
Coordinate with school administration regarding families awarded scholarships and scholarship payments.
Work cooperatively with the Communications Director on the financial aspects of fundraising efforts.
Provide general support to Welcome Center Office staff as part of the Office Team when needed.