Scholarships & Grants Program Manager - GLPM1

State of Oregon • Salem, OR

8d • $6,834 - $10,569 • Hybrid

About The Position

The Higher Education Coordinating Commission’s Office of Student Access and Completion is seeking a Grants, Loans, and Program Manager 1 to help lead programs that expand educational opportunity across Oregon. This is a full-time limited duration/job rotation opportunity that is expected to last through 6/30/28 and may become permanent. This position is headquartered at HECC’s Salem Office and is not represented by the union. This position is required to either possess and maintain a valid driver's license by the state of residence or provide an acceptable mode of alternative transportation, in order to travel to required training and meetings. The successful candidate may be eligible for in-state hybrid work, which consists of performing duties onsite in a standard office environment and working remotely. Currently OSAC has a 1 day in office minimum requirement.

Requirements

• Five years of lead work, supervision, or progressively related experience; OR two years of related experience and a bachelor's degree in a related field.
• Possess and maintain a valid driver's license by the state of residence or provide an acceptable mode of alternative transportation.

Nice To Haves

• Experience managing complex programs with strong attention to detail, timelines, and competing priorities.
• Demonstrated commitment to equity, inclusion, and fairness in program administration.
• Ability to use technical systems to support application processes, workflows, and continuous process improvement.
• Possess an understanding of higher education systems and student financial aid programs.
• Experience providing fiscal oversight and guidance.
• Ability to build and maintain effective relationships with partner agencies and donors.
• Experience supervising and coaching professional staff while maintaining professionalism and confidentiality.

Responsibilities

• Planning, organizing, and managing the programs, policies, and regulatory operations associated with OSAC‑administered scholarships.
• Providing strategic leadership and direction on applicable laws, rules, internal processes, and procedures.
• Overseeing a large team of staff responsible for the development and administration of scholarship programs.
• Establishing fiscal processes, developing budget forecasts, and ensuring accurate tracking, monitoring, and reconciliation of scholarship funds.
• Providing leadership and oversight for multiple distinct boutique grants and scholarships programs within OSAC.
• Providing direct supervision to program staff, including assigning and prioritizing work, monitoring workload distribution, and ensuring timely and high‑quality completion of responsibilities.
• Overseeing development, establishment, and implementation of administrative rules, policies, and procedures.
• Evaluating the business operations and systems of the program team and implements to maximize efficiency and reduce risk.
• Providing authoritative direction on grants and scholarships program content and service delivery to partners and interested parties.
• Managing policies for OSAC programs that require submittals from public and private partners.
• Providing internal leadership to align systems, conduct operational evaluations and analysis, management of highly sensitive data, and proactive research and review of operational systems pertaining to OSAC programs.
• Program operations, analysis, data management and proactive research as essential requirements to maintaining and developing lean systems.
• Operational and policy effectiveness is required to allocated funds, grant distributions, forecasting and complex program and fiscal modeling, program funding and compliance, and the evaluation and improvement of higher education policies and programs.
• Working with institutional staff at the Oregon Community Foundation, other state agencies, public universities, community colleges, private institutions, and OSAC partners including donors of private scholarship funds or their representatives.
• Coordinating program reviews, reporting, policy and compliance related to higher education in Oregon.
• Office-wide operations with the Office Director and Deputy Director, operational standards and systems, efficiency and risk management, office team and culture building, and professional development strategies.
• Facilitation of and preparation for office-wide meetings.
• Making recommendations about budget, and organizational priorities.

Benefits

• Competitive medical, vision and dental benefits package for the employee and qualified family members.
• Opportunity to participate in a deferred compensation savings program.
• A fabulous retirement program.
• 11 paid holidays per year.
• 3 additional paid "Personal Business Days" per year.
• 8 hours of sick leave accumulated every month.
• Progressive vacation leave accrual, starting at 10 hours per month, with increases every 5 years.
• Hybrid remote work options

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level