Scholarship Specialist

Ball State University•Muncie, IN

2d•Onsite

About The Position

Ball State University is searching for a Scholarship Specialist to join our team. This position is responsible for verifying and processing scholarships and grant awards. Communicating with students, parents, donors and others. Evaluate institutional, private and Foundation Scholarship requirements. Our department is committed to maintaining a positive, collaborative and inclusive work environment. This is a full-time opportunity that comes with great benefits package, including generous paid time off and 10 paid holidays, University -funded retirement programs, medical and prescription plans, dental, flexible spending and health savings accounts, tuition discounts, and much more. This position requires a full-time on-campus presence. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

Requirements

Up to eighteen months of education or office skills training beyond high school or equivalent.
Over one through three years of clerical/secretarial experience.

Nice To Haves

Over one year of experience in a financial aid related function
excellent verbal and written communication skills

Responsibilities

Monitor, verify and process scholarship/grant awards; communicate with students, parents, donors and others; perform administrative duties for Senior Scholarship Administrators.
Receive scholarship/grant checks; compile and balance totals with the Bursar using the Shared Documents Deposit system.
Adjust financial aid packages to include scholarships or grants from various university departments, government agencies and private organizations; input awards to the financial aid and accounts receivable systems.
Evaluate institutional, private and Foundation scholarship requirements to determine eligibility of students.
Communicate with students, parents and campus personnel regarding scholarship awards and university policies/procedures.
Coordinate funding for students from China on the SINO program and students from Saudi Arabia in the SACM program; responsible for informing international students of university financial aid.
Create, verify and document records and files for scholarship/grant programs from university departments, governmental agencies and organizations.
Assist in the creation and assignment of all account numbers for scholarship and grant awards.
Compose correspondence and communicate with outside donors for the purpose of verifying enrollment, requesting information, answering questions, supplying requested receipt of payment on scholarships and/or acknowledgement of charitable contributions.
Process refunds in accordance with cash management regulations.
Coordinate processing of federal AmeriCorps awards.
Assist in preparation of Athletic Grant-in-Aid agreement letters for each sport.
Utilizing Banner and Blackbaud Award Management (BAM), assist with reconciliation of accounts and preparation of billing reports for OFAS, the University Foundation and outside private scholarship agencies.
Maintain regular and predictable attendance.
Perform other related duties as assigned.

Benefits

generous paid time off
10 paid holidays
University -funded retirement programs
medical and prescription plans
dental
flexible spending
health savings accounts
tuition discounts
paid 10 to 24 vacation days
12 sick days
paid parental leave (6 weeks)
affordable health and dental insurance
robust long-term disability and life insurance plans
range of retirement benefits
90 percent of your child's (or children's) undergraduate college tuition at Ball State
100 percent of the tuition costs for you to earn your undergraduate degree
80 percent of your graduate tuition