Scholarship Portfolio Coordinator - PA2

State of Oregon • Salem, OR

10d • $5,458 - $8,352 • Hybrid

About The Position

This position delivers equitable, consistent support to applicants and recipients across multiple scholarship programs. It coordinates daily operations, explains program guidelines, and manages award disbursements while upholding principles of equity and access. The role collaborates closely with partners, colleges, donors, and team members to ensure accurate service delivery, transparent program administration, and effective stewardship of scholarship funds.

Requirements

• A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Economics, Accounting or related degree that demonstrates the capacity for the knowledge and skills; and two years experience coordinating or administering a program OR Any combination of experience or education equivalent to five years of experience that typically supports the knowledge and skill requirements listed for the classification.

Nice To Haves

• Possess strong customer service and interpersonal communication skills, including experience working with diverse populations and a commitment to equitable service delivery.
• Demonstrate flexibility and resilience, adapting to shifting priorities and changing demands while meeting competing deadlines.
• Maintain strong attention to detail with a focus on process and efficiency improvements.
• Have experience managing and reconciling funds/accounts, including financial aid, public grants, institutional aid, and private scholarships.
• Manage work and projects with minimal supervision, producing high‑quality results from general guidelines and making timely, well‑reasoned decisions using program rules, data, and available information.
• Be proficient with Microsoft Office applications, including Outlook, Word, Access, and Excel.

Responsibilities

• Coordinates, plans, manages, and administers an assigned portfolio of scholarship programs, including awarding, disbursing, reconciling, and accounting for funds.
• Responds to questions, requests, and concerns from current and prospective students to the assigned portfolio, providing accurate information regarding program requirements, timelines, and award processes.
• Evaluates and interprets program agreement criteria to identify eligible students for each assigned scholarship fund.
• Independently assesses, evaluates, and determines a student’s eligibility, petition, appeal, or request for rescinding or reinstating an award, applying criteria consistently and with awareness of potential bias. Seeks manager input when appropriate.
• Coordinates the processes for awarding, disbursing, returning of funds, and accounting for all assigned programs; verifies account balances; reconciles discrepancies; and prepares, tracks, and ensures the transfer of related administrative charges.
• Communicates with students, partners, and Financial Aid personnel at colleges and universities regarding the disbursement of awards and the requirements associated with each program.
• Maintains accurate records and history of awards, disbursements, and returns for each program and creates fiscal projections for assigned programs.
• Reviews and verifies funds requested and returned for each program in portfolio, ensuring accurate reconciliation of assigned programs.
• Provides customer service; coordinates application process; sets up and updates user accounts in portal; supports students, parents, partners, and staff.
• Sets up and conducts processing and reviewing of applications; troubleshoots review process to ensure successful submissions.
• Conducts review of transcripts for applications.
• This position is required to either possess and maintain a valid driver's license by the state of residence or provide an acceptable mode of alternative transportation, in order to travel to required training and meetings.

Benefits

• Competitive medical, vision and dental benefits package for the employee and qualified family members.
• Opportunity to participate in a deferred compensation savings program.
• A fabulous retirement program.
• 11 paid holidays per year.
• 3 additional paid "Personal Business Days" per year.
• 8 hours of sick leave accumulated every month.
• Progressive vacation leave accrual, starting at 8 hours per month, with increases every 5 years.
• Hybrid remote work options

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level