Scholarship Coordinator

Western New Mexico University•Mission, NM

About The Position

Implements, coordinates, directs and maintains Western New Mexico University (WNMU) Foundation Scholarship Program. This includes preparing new scholarship agreements, maintaining and monitoring existing agreements, and keeping regular contact with donors, students, review committees, and associated constituents. The role serves as the primary liaison to campus departments such as financial aid and the business office to inform, create, track, review compliance, communicate award details, and confirm the application of scholarships to business statements. It involves close collaboration with the University Advancement team (Foundation and Alumni Affairs staff) to cultivate relationships, renew scholarship gifts, and secure new scholarship opportunities. The position also assists in developing financial literacy resources related to college payment, prepares the scholarship application process using Blackbaud Academic Works software, trains review committees, and coordinates the scholarship application review and selection process. Additionally, it involves reviewing scholarship recipient forms for compliance, maintaining records, coordinating with scholarship committees, determining annual available funds, and providing guidance to committees. The role also supports stewardship activities, promotes the Scholarship Program campaign, develops marketing strategies for high schools and students, and coordinates communication plans for scholarship information. Collaboration with the Advancement team extends to planning the annual Scholarship Luncheon and supporting various campaign activities, Thank-A-Thon efforts, Alumni Affairs, and other engagement initiatives. The position provides administrative support, including cross-training in contribution acceptance, deposit preparation, fund disbursements, and payment processes, as well as assisting with other University Advancement activities and special events. It contributes to the accomplishment of team goals aligned with the University's strategic plan and performs a broad range of administrative functions, ongoing personal and professional development, and maintains comprehensive communication.

Requirements

Experience with scholarship program implementation and coordination.
Proficiency in preparing scholarship agreements.
Ability to maintain and monitor existing scholarship agreements.
Skills in maintaining regular contact with donors, students, and review committees.
Experience serving as a liaison to campus departments like financial aid and the business office.
Ability to inform, create, track, review compliance, communicate award details, and confirm business statement application of scholarships.
Experience working with advancement teams (Foundation and Alumni Affairs).
Skills in cultivating internal and external constituent relationships.
Ability to renew scholarship gifts and initiate contacts for new scholarship opportunities.
Experience collaborating with departments such as student services, financial aid, and the business office.
Ability to help develop financial literacy resources.
Experience preparing scholarship application processes using software like Blackbaud Academic Works.
Ability to train review committees on processes and procedures.
Skills in coordinating scholarship application review and selection.
Ability to review scholarship recipient forms for compliance and approval.
Experience maintaining paper and electronic files.
Skills in coordinating scholarship awarding with committees.
Ability to develop award guidelines.
Experience working with accounting and financial staff to determine annual available funds.
Ability to provide guidance and support to committee functions.
Experience implementing stewardship plans.
Ability to assist with stewardship reports and identify recognition activities.
Skills in promoting scholarship programs.
Ability to develop and implement marketing strategies.
Skills in coordinating communication plans for scholarship information.
Experience collaborating with advancement teams in event planning (e.g., Scholarship Luncheon).
Ability to provide department support for campaign activities and engagement initiatives.
Experience providing staffing backup for administrative tasks (accepting contributions, preparing deposits, fund disbursements, payment processes).
Ability to assist with special events.
Skills in facilitating and supporting team goals aligned with strategic plans.
Ability to perform a broad range of administrative functions.
Commitment to ongoing personal and professional development.
Ability to maintain comprehensive communication.
Adherence to professional standards, behavioral image expectations, and ethics.

Responsibilities

Implements, coordinates, directs and maintains the WNMU Foundation Scholarship Program.
Prepares new scholarship agreements, maintains and monitors existing scholarship agreements.
Maintains regular contact with donors, students, review committees and associated constituents.
Serves as the primary liaison to campus departments (financial aid, business office) for scholarship information, compliance, and award details.
Works closely with the University Advancement team to cultivate relationships, renew gifts, and secure new scholarship opportunities.
Assists in developing financial literacy resources for students.
Prepares the scholarship application process using Blackbaud Academic Works software.
Trains review committees on processes and procedures and coordinates scholarship application review and selection.
Reviews all scholarship recipient forms for compliance and approval.
Maintains paper and electronic files of scholarship recipient forms.
Coordinates scholarship awarding with internal and external committees, develops award guidelines, and works with accounting/financial staff to determine annual available funds.
Provides guidance and support to advance all committee functions.
Works with development staff to implement a stewardship plan for scholarship constituents.
Assists with stewardship reports and identifying recognition/engagement activities.
Promotes the Foundation’s Scholarship Program campaign.
Develops and implements a marketing strategy for high schools, students, and other stakeholders.
Coordinates a communication plan to notify students, faculty, and staff of scholarship information.
Collaborates with the Advancement team in planning the annual Scholarship Luncheon.
Provides department support for campaign activities, Thank-A-Thon, Alumni Affairs, and other engagement initiatives.
Provides staffing backup for functional tasks, including accepting contributions, preparing deposits, fund disbursements, and payment processes.
Assists with other University Advancement activities and special events.
Facilitates and supports the accomplishment of University Advancement team goals aligned with the University strategic plan.
Performs a broad range of administrative functions.
Participates in ongoing personal and professional development.
Maintains comprehensive communication among all contacts (internal and external).
Models professional standards and upholds working and public behavioral image expectations and ethics.
Performs other duties as assigned.