Scheduling Manager
About The Position
Locumsmart provides web-based software-as-a-service solutions to the healthcare recruitment industry. The Locumsmart web-portal provides workflow automation, vendor management (VMS), and managed services provider (MSP) software for lowering costs, and increasing the efficiency of recruitment. Locumsmart is looking for a Scheduling Analysis Manager to join our Business Operations Department. Scheduling Analyst managers oversee the Scheduling Analyst team who manager the day-to-day interactions and progression of workflow between vendor and facility level contacts. The Scheduling Analysis Manager’s primary objective is to lead and develop their team, while also liaising with other departments inside and outside of the organization to improve upon workflow processes and efficiencies. This role is ideal for a results-oriented professional who thrives in dynamic environments, enjoys managing people and processes, and excels at driving operational success through efficient scheduling strategies.
Requirements
- Proven experience in scheduling, operations management, or a related field, preferably within a VMS or similar environment.
- Strong leadership skills with the ability to lead a people leader, manage a team, and foster a high performance culture.
- Excellent analytical, organizational, and problem-solving abilities.
- Demonstrated ability to manage relationships with outsourcing or third-party partners effectively.
- Proficiency in scheduling and workforce management tools and systems.
- Strong communication and interpersonal skills to collaborate with cross-functional teams and stakeholders.
- Ability to work effectively in multiple technologies simultaneously.
- College level education or equivalent work experience
- Minimum of 4 years of experience in healthcare staffing, VMS, or with a locum tenens vendor
Nice To Haves
- Experience with any of the following technologies
- Locumsmart Platform
- Trello
- Jira
- Qgenda
- ShiftAdmin
- AMION
- Previous experience with other VMS platforms
- Proficiency with Microsoft Office Suite
Responsibilities
- Lead and mentor a manager responsible for the day-to-day oversight of the Scheduling Analyst team, while also directly managing a group of scheduling analysts.
- Manage, mentor, and develop a team of scheduling analysts, fostering a culture of accountability, collaboration, and continuous improvement through one on one’s, team meetings, etc.
- Create personalized metrics for each assigned scheduling analyst based upon level of business assigned.
- Act as first escalation point and adviser for all escalations regarding scheduling, timesheets, or any other SA responsibility.
- Attend regular vendor meetings for all Healthcare organizations where a scheduling analyst is assigned and communicate content of meeting to assigned scheduling analysts.
- Act as the primary liaison between internal teams and outsourcing partners, ensuring alignment on operational goals and resolving scheduling conflicts effectively.
- Manage and maintain various scheduling tools used by the SA team.
- Perform consistent checks of Locumsmart system to ensure cleanliness and accuracy for all scheduling analysts.
- Leverage analytical tools and methods to evaluate scheduling performance, identify trends, and recommend process improvements.
- Serve as the final escalation point for scheduling-related issues, processes, and responsibilities, with the existing department manager acting as the first point of escalation.
- Act as the primary liaison for the Scheduling Analysis team with internal counterparts, including HCO and Vendor Account Managers, Education, Implementation, Client Success, and other cross-functional teams.
- Serve as the subject matter expert on Locumsmart technology for all existing scheduling tools and potential enhancements (e.g., Scheduling & Pooling, ScheduleBot), advising on functionality, adoption, and roadmap priorities.
- Own and advocate for the Scheduling Analysis backlog in Development, prioritizing enhancements that improve accuracy, reduce manual effort, and support business growth.
- Create new workflow processes and improve upon existing ones to drive operational efficiency and support additional business.
- Partner with Business Intelligence on reporting requests and identify new performance indicators that should be tracked at the analyst, team, and department level.
- Build projections for department budget, hiring strategy, and team KPIs based on company goals.
Benefits
- 401(k) retirement plan with company match
- Traditional healthcare benefits such as medical and dental coverage
- Onsite health centers
- Corporate wellness programs
- Free behavioral health appointments
- Flexible work schedules - including work-from-home options available
- Recognition programs with rewards including trips, cash, and paid time off
- Family-friendly benefits including paid parental leave, fertility coverage, adoption assistance, and marriage counseling
- Tailored training resources including free LinkedIn learning courses
- Volunteer time off and employee-driven matching grants
- Tuition reimbursement programs
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
Associate degree
