Scheduling Coordinator

Westerwood•Columbus, OH

4d•Onsite

About The Position

Westerwood is a premier senior living community and proud 5-star facility seeking a Scheduling Coordinator to keep staff schedules current, arrange coverage when plans change, and coordinate resident medical appointments. This role works closely with nursing leadership and participates in an on-call rotation for urgent staffing needs outside scheduled hours. This position is full-time and is regularly scheduled during business hours, Monday-Friday.

Requirements

A current, active Ohio LPN license or certified as a nationally recognized Medical Assistant (CMA, RMA, CCMA, or equivalent).
At least three years of healthcare experience.
Strong organization, communication, customer service, and problem-solving skills.
Proficiency with Microsoft Office and the ability to learn scheduling and payroll systems.
Availability to participate in the on-call rotation.

Nice To Haves

Scheduling, staffing coordination, or administrative experience is preferred; familiarity with senior living and medical terminology is helpful.
LPNs may be assigned nursing duties within their Ohio scope of practice.

Responsibilities

Create and maintain staffing schedules based on coverage needs, census, and budget guidelines.
Coordinate coverage for call-offs, PTO, leaves, and open shifts; communicate schedule changes promptly.
Participate in the on-call rotation, respond to urgent staffing issues, and escalate unresolved coverage needs to nursing leadership.
Track attendance and timekeeping information and assist with payroll review.
Arrange resident medical appointments, transportation, and follow-up logistics; communicate details to the care team and families as appropriate.
Support care team communication and refer clinical matters to licensed nursing staff.