Scheduling Coordinator

Shegerian & Associates • San Diego, CA

10h • $22 - $23 • Onsite

About The Position

We are seeking a detail-oriented and highly organized Scheduling Coordinator to manage multiple calendars and ensure smooth scheduling operations across our Intake team. The ideal candidate will have prior experience coordinating complex calendars, excellent communication skills, and the ability to stay composed and professional in a fast-paced environment.

Requirements

• Proven experience managing multiple calendars or high-volume scheduling.
• Exceptional verbal, written, and proofreading skills.
• Strong attention to detail, organization, and time management.
• Tech-savvy, quick learner, and able to adapt to new systems or software.
• Positive attitude with the ability to handle difficult situations gracefully.
• Self-motivated, proactive, and able to work both independently and collaboratively.

Nice To Haves

• Appointment scheduling: 1 year (Preferred)
• Language: Spanish (Preferred)

Responsibilities

• Schedule and coordinate appointments for potential new clients.
• Maintain and update supporting documents to ensure accurate and current information.
• Collaborate closely with the receptionist and other team members to ensure seamless coordination of meetings and procedures.
• Provide outstanding customer service by addressing client inquiries and concerns promptly and professionally.
• Anticipate and resolve potential scheduling conflicts or disruptions to maintain efficiency and workflow.

Benefits

• Firm pays 100% of premiums for dental and vision
• Firm pays 100% of all Silver-level medical plans
• Firm contributes approximately 10% toward retirement (3% Safe Harbor + 7% Profit Sharing)
• $500 annual FSA contribution
• Accrual of 80 hours of PTO (additional 40 hours on 3rd anniversary)
• 40 hours sick pay
• Your birthday off as a fully paid day.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed