Scheduling Clerk -C Scheduling Corp

Trillium Health Partners•Mississauga, ON

8h•CA$25 - CA$31•Onsite

About The Position

Trillium Health Partners is one of Canada’s largest community-based teaching hospitals, serving the growing and diverse populations of Mississauga, West Toronto, and surrounding communities. The Scheduling Clerk will maintain staffing operations throughout the department, obtain daily staff requests and fill them efficiently, process employee vacation requests, and secure coverage for vacancy shifts. This role involves upholding an accurate system for tracking staff over a variety of shifts, monitoring the equalization of hours of employees as per Collective Agreement, and coordinating with Team Leaders on new staff onboarding and training schedules. The clerk will also track and document all staff training, carry out payroll functions for large Corporate Services groups, and work with Team Leaders and Managers to verify payroll accuracy. A key responsibility is to create a six-week schedule for all Corporate Services groups. Additionally, the role involves answering phone calls, providing front-line service, following up on task completion and customer requests, printing and collating reports, and inputting and making changes to schedules and rosters. Any other tasks as assigned will also be part of the responsibilities.

Requirements

Secondary school graduate, and Business/Office Admin education preferred
Minimum two-year relevant experience in payroll and scheduling in a unionized environment preferred
Demonstrated customer service and communication skills, handling sensitive issues and problem solving with tact and diplomacy
Excellent computer skills (Microsoft Word, Excel, Internet and Meditech)
Excellent analytical and leadership skills required
Ability to prioritize and handle multiple demands in a fast-paced environment
Proven organizational and teamwork skills
Demonstrated good work and attendance record required
Knowledge of payroll systems and scheduling practices required
Knowledge of scheduling software’s is an asset

Nice To Haves

Business/Office Admin education preferred
Minimum two-year relevant experience in payroll and scheduling in a unionized environment preferred
Knowledge of scheduling software’s is an asset

Responsibilities

Maintain staffing operations throughout the department
Obtain daily staff requests and fill them efficiently
Process employee vacation requests
Secure coverage for vacancy shifts
Uphold accurate system for tracking staff over a variety of shifts
Monitor the equalization of hours of employees as per Collect Agreement
Coordinate with Team Leaders on new staff onboarding and training schedule
Track a document all staff training
Carry out payroll functions for large Corporate Services groups
Work with Team Leaders and Managers verify payroll accuracy
Create a six-week schedule for all Corporate Services groups
Answering phone calls from outside and within hospital
Provide front-line service to all customers, follows up on task completion and customer requests
Prints and collates various reports, inputs schedules and makes changes to schedules and rosters
Any other tasks as assigned