Scheduling Clerk - Surgical Services

Munson Healthcare•Traverse City, MI

11h•Remote

About The Position

Handles all future scheduling for the OR schedule including telephone requests, faxes and scheduling slips. Takes verbal add-on cases for current day, ascertaining all pertinent patient data. Communicates add-on cases and/or cancellations to O.R. coordinator and all other appropriate areas. Utilizes all aspects of computerized and non-computerized “OR Management” scheduling systems to coordinate formation of the daily surgical case scheduling. Is knowledgeable of the block scheduling system rules and regulations and is able to utilize that system to enter surgical cases accordingly. Coordinates the order of surgical cases taking into consideration shared resources, personnel availability, surgeon preferences. Communicates confirmation numbers of scheduled cases to physicians' office staff using right fax. Notifies surgeons/offices of their surgery times for the next day’s procedures. Notifies Inventory Control Specialist of all specialty items needed for boarded procedures. Communicates daily with O.R. coordinators/O.R. Manager and Anesthesia about problems/conflicts/ special requests. Responsible to access department communications daily utilizing telephone voicemail and/or e-mail.

Requirements

High school graduate required.
Must be proficient in MS Word with knowledge of Windows based applications and possess a proven ability to effectively use multiple computer systems.

Nice To Haves

Associate's degree and/or 3 years of experience in a hospital or health related field with focus on medical registration and medical terminology strongly desired.
Previous Operating Room scheduling or unit clerk experience desired.

Responsibilities

Handles all future scheduling for the OR schedule including telephone requests, faxes and scheduling slips.
Takes verbal add-on cases for current day, ascertaining all pertinent patient data.
Communicates add-on cases and/or cancellations to O.R. coordinator and all other appropriate areas.
Utilizes all aspects of computerized and non-computerized “OR Management” scheduling systems to coordinate formation of the daily surgical case scheduling.
Is knowledgeable of the block scheduling system rules and regulations and is able to utilize that system to enter surgical cases accordingly.
Coordinates the order of surgical cases taking into consideration shared resources, personnel availability, surgeon preferences.
Communicates confirmation numbers of scheduled cases to physicians' office staff using right fax.
Notifies surgeons/offices of their surgery times for the next day’s procedures.
Notifies Inventory Control Specialist of all specialty items needed for boarded procedures.
Communicates daily with O.R. coordinators/O.R. Manager and Anesthesia about problems/conflicts/ special requests.
Responsible to access department communications daily utilizing telephone voicemail and/or e-mail.