Scheduling Associate I, Centralized Staffing Office, Per Diem, Variable Shifts

MarinHealth Medical Center•Bon Air, CA

13d

About The Position

The Scheduling Associate I is responsible for the daily coordination of the hospital’s staffing and may provide service to various Departments/Units on a shift-by-shift basis. Additionally, the Scheduling Associate I will be responsible for immediate delivery of services relative to urgent daily shift scheduling needs that may arise for all Departments/Units. Incumbents in this position are required to maintain daily review, updating and data entry of all Registry and Traveler personnel time cards through use of the WFX System to ensure up to date financial/payroll reporting of these replacement personnel only. Incumbents are expected to work closely with all Management Teams (Directors, Managers, Supervisors, and Administrative Nursing Supervisors) as well as the Scheduling Associate II, on all tasks and duties related to staffing/scheduling to ensure clinical and support personnel are available to provide adequate and safe patient care coverage at all times. The Scheduling Associate I is responsible for hospital staffing 24/7.

Requirements

High School Diploma or equivalent required.
One to two years recent scheduling, staffing, or general office experience is strongly desired, preferably in a Critical Access or Acute Care Hospital facility.
Integrative Agitation Management (IAM) Required within 30 days of hire.
Demonstrated ability to communicate well (orally and in writing) and to follow English oral and/or written instructions.
Effective interpersonal communications skills (tactfully addresses all forms of communications and works well with a variety of levels of rank and file personnel as well as external organizations).
Demonstrated ability to organize and prioritize tasks/duties as assigned.
Must possess an ability to type at 35 words per minute (WPM).
Must be proficient or have an ability to effectively learn the skills necessary to use various computer programs (AWM, ANSOS and Daily Census Report Data Base, Work Force Exchange (WFX), ANSOS, Windows 7, Microsoft Office Suite (Excel; Word; and, Outlook)).
Demonstrated abilities to organize and prioritize daily work assignments.
Ability to work tactfully and effectively with all levels of hospital staff and outside organizations.
Ability to read, write and follow English verbal and written instructions.
Possess strong logical, analytical and critical thinking skills.
Ability to demonstrate good customer relations and interpersonal skills.
Ability to employ sound judgment in the handling, delivery and sharing of any and all confidential information (oral, written or electronic mode of receipt/delivery); and, comply with State, Federal and Hospital policies relative to HIPAA and PHI data.

Nice To Haves

AA/AS (2 year) degree preferred.
Unit staff skill sets (chemo, charge nurse)

Responsibilities

Daily coordination of the hospital’s staffing.
Provide service to various Departments/Units on a shift-by-shift basis.
Immediate delivery of services relative to urgent daily shift scheduling needs.
Maintain daily review, updating and data entry of all Registry and Traveler personnel time cards through use of the WFX System.
Work closely with all Management Teams and the Scheduling Associate II on staffing/scheduling tasks.
Ensure clinical and support personnel are available to provide adequate and safe patient care coverage at all times.
Responsible for hospital staffing 24/7.