Scheduling Assistant (Casual)
About The Position
At Baptist Housing, every day is an opportunity to help our seniors experience life well in supportive communities. As a member of our team, you can enjoy a fulfilling career while working in a collaborative environment where support for you is prioritized. As the Scheduling Assistant at Evergreen, you’ll play a key role in coordinating staffing for our long-term care, assisted living, and independent living communities. You’ll ensure coverage for planned and unplanned vacancies while delivering exceptional service to our teams and promoting a culture of safety, wellness, and respect. This is a casual, hourly position. Hours are offered based on operational needs, and the ideal candidate is flexible and able to work a variety of shifts as required. Reporting to the Scheduling Manager, the Casual Scheduling Assistant is responsible for filling short-call, long-call, and vacation shifts in compliance with collective agreements and established policies. You’ll manage scheduling systems, maintain accurate records, and collaborate with leaders and team members to ensure appropriate staffing coverage. With a strong focus on communication, accuracy, and service, your work supports our mission to foster vibrant, person-directed communities.
Requirements
- Minimum Grade 12 education
- Minimum one year of experience in scheduling, preferably in long-term care or healthcare.
- Experience interpreting and applying collective agreements
- Proficient in Microsoft Word, Excel, and Outlook
- Strong organizational skills and attention to detail.
- Ability to work independently and collaboratively in a fast-paced environment.
- Excellent communication and interpersonal skills.
Nice To Haves
- You are compassionate, detail-oriented, and motivated by a desire to serve.
- You have a calm and professional demeanor, especially in fast-paced or high-pressure situations.
- Your strong interpersonal skills allow you to build positive relationships with team members and leaders alike.
- You embrace challenges, take initiative, and find joy in ensuring the right people are in the right place at the right time.
Responsibilities
- Coordinate and adjust schedules based on coverage needs, availability, and scheduling rules
- Fill vacancies related to leaves, workload increases, and short calls
- Maintain ongoing communication with team members and leaders
- Enter and update data in computerized scheduling and timekeeping systems
- Audit schedules and timecards for accuracy and make necessary corrections
- Compile reports and scheduling statistics as requested
- Foster a welcoming and respectful environment for all team interactions
- Promote and model Baptist Housing’s values and commitment to servant leadership
- Participate in professional development and maintain working knowledge of safety protocols
Benefits
- Hourly wage of $31.19
- Meaningful Service: Your work matters! You can make a real impact on the lives of our residents. Your role is both fulfilling and purposeful.
- Supportive & Fun Community: We're more than colleagues. Experience a supportive, safe and fun environment where we take our work seriously, but not ourselves.
- Recognition & Appreciation: Experience appreciation events and receive recognition awards through our team programs
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
