Scanning Assistant Temp

California Dental Association•Sacramento, CA

20h•$25 - $30•Onsite

About The Position

The California Dental Association (CDA) is seeking a Scanning Assistant Temp to assist with a document scanning project for retention purposes. This role involves preparing and scanning organizational documents, determining key identifiers and destruction dates, and ensuring accuracy within the OnBase document management system. The position is a temporary, full-time, in-office role for an estimated duration of 4-6 months.

Requirements

Prior experience with project work.
Demonstrates strong organizational skills and attention to detail.
Excellent interpersonal, verbal and written communication skills.
Ability to perform job duties independently, exercising good judgment, discretion and professionalism.
Computer skills, including the ability to operate Microsoft Office Suite (Word, Excel, PowerPoint, Teams).

Nice To Haves

Experience with scanners and document management software.

Responsibilities

Prepare files for scanning – remove paper clips/staples, sort and organize documents for high-speed scanning.
Assist in determining key identifiers for each set of files; identify destruction date(s) based on document retention requirements.
Collaborate with respective staff liaison(s) to obtain additional information, as needed.
Work with the IT department to configure OnBase (document management system), should key identifiers or destruction dates need to be adjusted.
Independently scan files, ensuring organizational compliance with the document retention requirements.
Conduct audits to confirm that scanned files have been uploaded and are accurately reflected within OnBase (e.g., file name, destruction date, etc.); ensure files are legible and complete (no missing pages).
Identify and recommend process improvements to increase business efficiencies.
Maintain confidentiality of information pertained in the files/documents.
Performs other duties as assigned.