Scale Licensing Coordinator

Y-Prime, LLC • Malvern, PA

9d

About The Position

YPrime is seeking a Scale Licensing Coordinator to join our Localization & Scale Management team. In this role, you will support the procurement and management of eCOA licensing requirements, working closely with copyright holders, distributors, vendors, and internal stakeholders to ensure licensing, translation, and approval activities are completed efficiently and accurately. This position is ideal for someone who is highly organized, detail-oriented, and enjoys coordinating across multiple stakeholders to keep projects moving forward.

Requirements

• Excellent verbal and written communication skills.
• Strong customer service mindset with the ability to build effective relationships with internal and external stakeholders.
• Proactive approach to learning, problem-solving, and anticipating project needs.
• Ability to thrive in a fast-paced, dynamic, and evolving environment.
• Strong organizational and prioritization skills with the ability to manage multiple activities simultaneously.
• Analytical thinker with strong problem-solving capabilities.
• High attention to detail and commitment to quality.
• Strong sense of ownership, accountability, and follow-through.
• Comfortable learning and leveraging technology and business systems.
• Positive attitude and collaborative, team-oriented approach.
• Bachelor's degree preferred or equivalent combination of education and relevant experience.
• Experience in project coordination, operations, customer service, vendor management, or a related role.
• Proven ability to manage competing priorities while maintaining accuracy and attention to detail.

Nice To Haves

• Experience working with contracts, licensing, localization, translation services, or regulated documentation is a plus.
• Experience in life sciences, healthcare, clinical research, or a regulated industry preferred, but not required.

Responsibilities

• Manage licensing procurement activities from the study proposal stage through eCOA build approval.
• Partner with copyright holders and third-party vendors to obtain pricing, translation availability, and licensing requirements.
• Coordinate contract review activities and facilitate communication between stakeholders.
• Collaborate with internal teams and COA distributors to ensure eCOA builds receive all required approvals.
• Build and maintain productive relationships with copyright holders to expand YPrime's library of approved eCOA instruments.
• Maintain YPrime's internal knowledge base of COA licensing and distribution requirements.
• Monitor licensing activities to ensure compliance with required processes and timelines.
• Support additional Localization & Scale Management initiatives and operational activities as needed.

Benefits

• Comprehensive benefits package
• Flexible paid time off
• Professional development and learning opportunities
• Collaborative and innovative work environment
• Opportunities to work with global teams supporting cutting-edge clinical research

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level