SCA Transcriptionist

Gilbane Building Company•New York, NY

2d•$100,000 - $130,000•Onsite

About The Position

Gilbane is seeking an SCA Transcriptionist to serve as the School Construction Authority’s on-site key administrative resource. The role provides clerical and organizational support to first-level management, senior clerical staff, and project teams to help ensure smooth day-to-day operations. The Transcriptionist attends construction project progress meetings, accurately records and distributes meeting minutes, and maintains meeting records and project documentation in designated project management systems. The position requires travel between project sites approximately two to three times per week, with regular communication and coordination with the central office. A professional demeanor, careful attention to detail, strong computer proficiency, and the ability to organize and capture information accurately in a fast-paced environment are important. Previous construction-industry experience is strongly preferred. The position requires a high school diploma or GED and at least two years of full-time clerical, accounting, reproduction, administrative, or related office-support experience. A valid driver’s license and reliable transportation are required to travel between project sites. Gilbane describes itself as a family-owned construction management firm with 45 offices and offers employee training through Gilbane University. The stated New York City salary range is $100,000 to $130,000, plus benefits and a retirement program. Qualified applicants offered a position must pass a pre-employment substance abuse test.

Requirements

Proficiency in spoken and written English.
High school diploma or GED.
At least two years of full-time clerical, accounting, reproduction, administrative, or related office-support experience.
Proficiency in Microsoft Office programs.
Strong technical and communication skills.
Excellent organizational skills and attention to detail.
Excellent problem-solving skills and ability to adapt to changing needs.
Ability to work in a team environment and collaborate daily with project teams.
Ability to establish specific, measurable, attainable performance goals and hold others accountable for achieving them.
Understanding of contract documents and specifications.
Valid driver’s license and reliable transportation for travel between project sites.
Professional demeanor and appearance in all work settings.

Nice To Haves

Previous experience in the construction industry is strongly preferred and considered a significant advantage.

Responsibilities

Support assigned construction management projects by attending job progress meetings and serving as an administrative resource to project teams.
Record, prepare, and distribute accurate, timely meeting minutes documenting discussions, decisions, and action items.
Enter and maintain meeting records and project documentation in designated project management systems, keeping information complete, accurate, and up to date.
Travel between project sites as needed, approximately two to three times per week, and maintain regular communication and coordination with the central office.
Maintain comprehensive records of project meeting documentation and related administrative materials.
Capture and organize information accurately in a fast-paced environment.
Collaborate with project teams and support smooth day-to-day operations.
Protect and promote the interests of Gilbane and the client in all matters.