SAVY Program Assistant

Programs for Talented Youth, Vanderbilt University • Nashville, TN

2d • Onsite

About The Position

The SAVY Program Assistant supports the Day Programs Director, SAVY Heads, and administrative team with the day-to-day operations of the SAVY program. The role helps ensure smooth operations for staff, students, and families, and may include duties assigned according to the assistant’s strengths, schedule, and interests. This is an in-person position in Nashville, Tennessee.

The Program Assistant serves as a friendly and professional point of contact in the SAVY office; prepares documents for upcoming sessions; supports classroom and administrative needs; supervises students during key program times; assists with late arrivals and early dismissals; and helps SAVY Heads with specific projects. The position may also provide substitute classroom assistance and support arrival, dismissal, and lunch supervision.

Work includes flexible pre-program hours of 15–20 hours per week from April through May, required training, and program-session work during June and July. Standard in-program hours are approximately 7:15 a.m.–4:30 p.m. on Mondays and 8:00 a.m.–4:30 p.m. Tuesday through Friday. Compensation is $16.00 per hour, with eligibility for returning PTY seasonal staff and Master’s Degree/Educator or Counselor Certification incentives.

Requirements

• Be a current undergraduate student, graduate student, or professional; individuals internal and external to Vanderbilt may express interest.
• Have experience working in an office or customer-service-intensive role.
• Have experience communicating with parents or key stakeholders of an organization.
• Communicate successfully and positively with individuals of all ages, experiences, and roles.
• Pass Vanderbilt University’s criminal background check and complete online training for working with minors.
• Adhere to PTY confidentiality policies and SAVY community values, regulations, and expectations.
• Demonstrate professionalism, strong work ethic, integrity, flexibility, adaptability, collaboration, and compassion.
• Be willing to work toward collective SAVY program goals and fulfill duties before, during, and after the program as outlined in staff materials.

Responsibilities

• Support efficient operations and workflow strategies in a fast-paced program.
• Help maintain the SAVY office as a central hub for scheduling, record keeping, confidential documentation, and program logistics.
• Serve as a friendly and professional point of contact in the SAVY office.
• Prepare documents for upcoming sessions.
• Support the SAVY administrative team with classroom needs.
• Provide substitute classroom assistance as needed.
• Provide supervision during key program times, including arrival, dismissal, and lunch.
• Support late arrivals and early dismissals.
• Collaborate with SAVY team members and assist Heads with specific needs and projects.
• Perform administrative duties and processes that help ensure smooth operations.
• Adapt and pivot as needed to support engaging and safe student experiences.
• Perform other related duties as assigned.

Benefits

• Competitive compensation; lunch provided.
• Eligible for the returning PTY seasonal staff incentive.
• Eligible for the Master’s Degree/Educator or Counselor Certification incentive.
• Opportunity to work on the campus of a nationally known institution.
• Opportunity to invest in the lives of gifted and high-achieving young scholars and gain a distinctive professional experience.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed