SATS Administrative Assistant

The Salvation Army Southern California • Anchorage, AK

15h • Onsite

About The Position

The Salvation Army Clitheroe Center/ADOC SATS Program is seeking a Full Time Administrative Assistant to provide clerical support to the SATS program. This role involves performing a variety of detailed and advanced administrative duties under the direction of the SATS Clinical Manager. The position requires adherence to established office policies and guidelines, and may involve collaboration with the Divisional Finance Department. The contract duration is from approximately 12/1/2020 through 6/30/2021, with potential renewals up to 6/30/2023, contingent on contract renewal.

Requirements

• High school diploma or equivalency; some additional education or training to perform clinical and clerical functions.
• Three years of successful experience in clerical and data entry work.
• Must be able to pass ADOC background check and PREA screening.
• Proficiency in using general office equipment, Microsoft Office Suite, AKAIMS databases, and report-generating programs.
• Must be detail oriented, organized, and able/willing to maintain strict confidentiality.
• Ability to work with a minimum of supervision.
• Detail oriented with a high level of accuracy required
• Ability to work in a fast-paced environment, maintain poise under pressure and successfully communicate with a wide range of personalities
• Microsoft Word, Microsoft Excel, Microsoft Outlook, and AKAIMS required; working knowledge of integrated database applications and ability to use new software programs with basic training.
• Must be able to understand, follow and give both written and oral instructions and be able to give presentations and be comfortable with public speaking.
• The employee must be able to use speech and hearing for ordinary and telephone conversation.
• Must be able to perform simple calculations (addition, subtraction, multiplication, and division) and apply concepts such as ratios and percentages in practical situations.
• Must be creative, self-motivated, organized, flexible, and possess leadership skills.
• Must complete the online course for Sacred Boundaries and Protect the Mission and pass the Background Check required by The Salvation Army for employment.
• Ability to sit, walk, stand, bend, squat, climb, kneel and twist on intermittent or continuous basis.
• Ability to grasp, push, pull, and reach overhead.
• Ability to operate a telephone.
• Ability to lift up to 25 pounds.
• Ability to access and produce information from a computer.
• Ability to understand written information.
• Qualified individuals must be able to perform the essential duties of the position with or without accommodation.
• All staff working under the ADOC contract must also be approved by the ADOC project manager and will be required to pass a ADOC background check, complete a PREA screening, receive a Security Clearance, agreed to the ADOC Code of Ethical Conduct 202.01a, agree to the ADOC Standards of Conduct 202.15a, complete an ACOMS form and agreement, and submit a Criminal Justice Information Services Addendum prior to their hire.

Nice To Haves

• some additional education or training to perform clinical and clerical functions.

Responsibilities

• Provide essential administrative support services to SATS Clinical Manager, Coordinators, and Counselors in all SATS programs.
• Maintains the information management system and performs data entry in a variety of applications, specifically AKAIMS.
• Oversees the SATS clinical client records and ensures the delivery of original records to ADOC as required.
• Prepares all required ADOC reports as required.
• Orders all materials for SATS programs, including curriculums and materials, office supplies, etc.
• Tracks Alaska State Chemical Dependency Certification for all SATS employees, including continuing education.
• Assists Intake Coordinator in the HR processing and tracking for all SATS employees, including orientation, training, and continuing.
• Assists Intake Coordinator to accept contract payments, gives receipt, and prepare appropriate documentation for the Finance Department.
• Assists Intake Coordinator to prepare deposit to the bank and arrange for deposits to be taken to the bank by other designated employees; forwards documentation of deposits to the Finance Department.
• Builds and maintains positive professional relationships with all other disciplines within the organization.
• Works on special projects as directed by the supervisor.
• Performs general office duties, including photocopying, typing, answering the telephone, and entering data into a variety of computer applications.
• Adheres to all confidentiality regulations as well as 42 C.F.R., Part 2 and C.F.R., Parts 160 and 162 (HIPAA).
• Performing other reasonably related duties as assigned by immediate supervisor or other management as required.

Benefits

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED