Santa Central Administrator

Cherry Hill Programs•,

13d•Onsite

About The Position

As the Santa Team Administrator, you’ll help create the magic behind the scenes as a part of Santa Central, ensuring seasonal hiring and operational activities stay on schedule. In this role, you will serve as key liaison between Recruiting, Operations, Payroll, Accounting, Human Resources, and the Santa team to support a seamless seasonal experience. If you thrive on balancing competing priorities, solving problems, and bringing order to holiday hustle and bustle, this role is for you!

Requirements

Positive attitude and strong work ethic
Team player who can work independently
Ability to adapt in an ever-changing environment
Flexibility and willingness to work extended hours and/or Saturday/Sunday to meet business needs
Comfortable with completing administrative tasks
Advanced proficiency in Microsoft Office (Word, Excel, Access and Power Point)
Demonstrate excellent interpersonal and communication skills
Excellent organizational and time-management skill

Responsibilities

Coordinate seasonal recruiting, hiring, and onboarding activities.
Monitor candidate progress, maintain recruiting records, and support applicant communications.
Assist with interview scheduling and hiring administration.
Maintain workforce management data and system documentation.
Support system testing, issue tracking, and user acceptance testing (UAT).
Assist with process improvements and system enhancements.
Support payroll readiness, timekeeping validation, and related audits.
Assist with reimbursement tracking, financial reporting, and seasonal budget monitoring.
Prepare and maintain recruiting, staffing, payroll, and operational reports.
Coordinate Santa assignments, scheduling, travel logistics, and staffing coverage.
Maintain operational calendars, readiness checklists, and on-call schedules.
Monitor staffing needs and support contingency planning to ensure uninterrupted operations.
Coordinate communications with recruiters, Santa team members, and business partners.
Support training materials, communication campaigns, and documentation updates.
Maintain department metrics, dashboards, and data accuracy across systems.