Samples Coordinator

Alpha Baking Co., Inc. • Chicago, IL

1d • Hybrid

About The Position

The Samples Coordinator will be responsible for preparing and coordinating bakery product samples for various purposes including customer presentations, sales teams, and product testing. This role requires close collaboration with internal departments such as Production, Sales, R&D, and Quality Assurance to ensure samples meet current formulation and quality standards. Key duties include accurate packaging, labeling, and documentation of samples, maintaining inventory, managing trade show materials, coordinating shipments, and supporting process improvements.

Requirements

• High school diploma or equivalent
• 1 year of experience in food manufacturing, bakery operations, or a coordination/logistics role
• Strong organizational and time management skills
• Attention to detail, especially in labeling and documentation
• Ability to work in a fast-paced production environment
• Basic computer skills (Excel, inventory systems, email communication)
• Strong communication and teamwork skills

Nice To Haves

• Organization and multitasking
• Communication and coordination
• Food handling and safety awareness
• Problem-solving
• Attention to detail

Responsibilities

• Coordinate and prepare bakery product samples for customer presentations, sales teams, and product testing
• Work closely with Production, sales, R&D, and Quality Assurance teams to ensure samples reflect current formulations and quality standards
• Package, label, and document samples accurately, including ingredient lists and allergen information
• Maintain an organized inventory of sample materials, packaging supplies, and finished goods
• Manage trade show sample materials, including inventory, packing, shipping, and post-event returns
• Coordinate, Schedule and track sample shipments to ensure timely delivery
• Maintain records of sample requests, shipments, and feedback
• Monitor sample shelf life and storage conditions
• Support continuous improvement of sample handling and logistics processes

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED