Sample Coordinator

Johnny Was•Los Angeles, CA

About The Position

The Sample Coordinator is responsible for managing the flow of product samples across cross-functional teams to ensure clear visibility and efficient coordination from design development through production, merchandising, and marketing needs. This role plays a critical part in maintaining sample organization and ensuring that all teams have timely access to the samples needed for product development reviews, merchandising meetings, photoshoots, marketing initiatives, and other key business functions. The Sample Coordinator works closely with Design, Production, Merchandising, Marketing, and E-commerce teams to track, organize, and distribute samples while maintaining clear communication on sample status and availability.

Requirements

2–4 years of experience in fashion, product development, merchandising support, or sample coordination
Strong organizational and project coordination skills
Excellent communication and cross-functional collaboration abilities
Strong attention to detail and ability to manage multiple priorities
Proficiency in Excel and sample tracking tools

Responsibilities

Manage the intake, organization, and tracking of product samples throughout the development lifecycle.
Maintain accurate records of sample status, location, and availability.
Ensure samples are properly labeled, organized, and accessible to relevant teams.
Coordinate sample needs across Design, Production, Merchandising, Marketing, and E-commerce teams.
Ensure sample availability for key meetings, product reviews, photoshoots, and marketing initiatives.
Communicate sample timelines and status updates to cross-functional partners.
Track sample progress from design development through production and final merchandising needs.
Coordinate the movement of samples between teams to support product development and marketing timelines.
Ensure samples are returned, archived, or stored appropriately after use.
Maintain a sample calendar to support product development milestones, marketing shoots, and merchandising reviews.
Coordinate with Marketing and E-commerce teams to ensure samples required for photoshoots, campaigns, and digital product launches are prepared and available on schedule.
Ensure samples are photo-ready, properly styled, and organized prior to scheduled shoots.
Assist in maintaining efficient sample management processes and workflows.
Identify opportunities to improve sample tracking, organization, and communication across teams.