Sample Operations Analyst

PVH Corp. • New York, NY

1d • $82,500 - $117,100 • Hybrid

About The Position

The Sample Analyst supports end-to-end sample management across Merchandise and Marketing by ensuring accurate tracking, reporting, and visibility of all product samples. This role maintains the data systems behind sample operations, manages inventory accuracy, develops dashboards, and partners cross-functionally to ensure sample needs are met for product reviews, campaigns, photoshoots and PDP. The ideal candidate is highly analytical, organized, and proficient in advanced Excel and Power BI, with a strong ability to translate data into actionable insights.

Requirements

• 2–4+ years of experience in sample management, merchandising operations, supply chain, inventory management, or analytics roles.
• Advanced Excel skills (PivotTables, VLOOKUP/XLOOKUP, INDEX/MATCH, nested formulas, Power Query, macros preferred).
• Proficiency in Power BI preferred including data modelling, DAX, dashboard creation, and automated refresh pipelines.
• Strong attention to detail and ability to manage high volumes of data across multiple categories or seasons.
• Experience with inventory, PLM, or sample tracking systems (Airtable, Centric, NuOrder, or similar).
• Strong communication skills and ability to partner across teams.
• Problems and issues are not well defined and require understanding of other disciplines and job areas
• Manipulating data from multiple sources and providing summary of findings.
• Provide input to making changes to processes, product, or programs

Nice To Haves

• Experience in retail, fashion, consumer goods, or marketing operations.
• Familiarity with photo studio workflows, ecommerce sample needs, or campaign production timelines.
• Intermediate knowledge of SQL or other data tools (nice to have).

Responsibilities

• Maintain accurate sample inventory records—including received samples, distributed items, in-use samples, and returns—across all categories and seasons.
• Ensure all data in sample management systems, PLM, and tracking databases is consistently updated and validated.
• Manage sample check-in/check-out processes and ensure proper documentation and labelling.
• Build, automate, and maintain dashboards in Power BI for inventory accuracy, sample availability, usage trends, and operational KPIs.
• Create advanced Excel reports (pivot tables, complex formulas, macros, Power Query, etc.) to support Merchandising, Marketing, Creative, and eCommerce teams.
• Conduct root-cause analysis for discrepancies, delays, or sample loss and present findings with clear recommendations.
• Support the Senior Manager in planning seasonal sample needs and forecasting requirements based on calendars and campaign plans.
• Collaborate with Merchandising, Creative, and Marketing teams to ensure sample requests are prioritized, recorded, and fulfilled on time.
• Assist with organizing sample rooms, improving storage layout, and maintaining operational standards.
• Identify inefficiencies in data flow, tracking, and reporting; propose process improvements to increase accuracy and speed.
• Support the rollout of new tools, systems enhancements, or workflow changes across the sample management function.
• Communicate sample availability, issues, and delays proactively with stakeholders.
• Work closely with vendors and internal teams to track inbound sample shipments and resolve missing information or documentation.

Benefits

• Competitive pay
• bonus programs
• best in class medical insurance
• vision insurance
• dental insurance
• life insurance
• disability insurance
• An above-market 401(k) contribution
• Generous company-paid holidays
• paid time off
• hybrid working arrangements
• volunteer opportunities
• seasonal hours
• flexible work schedules
• Headspace membership
• reimbursement for fitness memberships and/or digital meditation subscriptions
• opportunity to earn up to $200 a year in rewards for exercising and participating in healthy activities
• Access to services for childcare, elder care, adoption preparation, pet care
• reimbursement for backup care when your regular plans fall through
• support for continued education including tuition reimbursement
• Shop at our company outlets and e-commerce sites at a discount

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed