Sales Support Regional Coordinator - Western Region

GM•Westlake Village, CA

4d•Hybrid

About The Position

The Sales Support Regional Coordinator provides comprehensive operational, administrative, and financial coordination support for the Region. This role is a key partner to five Regional Directors (RDs), a Regional Manager of Business Operations (RMBO), and other regional team members -- ensuring the office operates efficiently, regional travel and events are well planned and executed, and regional financial processes are completed with accuracy and integrity. The Regional Coordinator is a highly organized, proactive problem solver who manages multiple priorities, represents the region with professionalism and positivity, and frequently steps in to support peers and other regions as business needs evolve.

Requirements

Bachelor’s degree
3+ years in a fast‑paced office environment in administrative, financial or operations support roles (ideally within Sales, Sales Operations, or Regional/Field Organization environments)
Strong organizational skills, with the ability to support multiple leaders and manage competing projects and deadlines while maintaining high accuracy
Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams, SharePoint) and demonstrated ability to learn new systems and processes quickly
Experience coordinating meetings/events (in‑person and virtual), including logistics, materials, and follow‑ups
Comfort with basic data tracking and reporting in Excel (e.g., logs, simple reports, basic pivots)
Excellent written and verbal communication skills with strong attention to detail
Proven ability to maintain confidentiality and exercise sound judgment with sensitive information
Experience supporting finance processes (expenses, basic budgeting, invoices/POs)
Ability to troubleshoot basic A/V and virtual meeting issues, and partner with IT as needed
Trusted provider of high‑quality support to leaders and employees, with a strong customer‑service orientation
Demonstrated initiative, taking on new responsibilities and working independently
Collaborative mindset, actively supporting peers and other regions, sharing knowledge, and contributing to an inclusive, supportive team culture
Strong learning agility and adaptability, quickly mastering new tools and processes and adjusting to changing priorities and workload
Positive, professional presence helping to create a welcoming, engaging office environment

Nice To Haves

Prior experience as an Executive Administrative Assistant, Office Manager, Bookkeeper or Accountant

Responsibilities

Serve as a central point of contact providing daily administrative support to RDs, RMBO, and regional staff.
Manage calendars, travel, and expense reports for key leaders.
Coordinate regional meetings and events, including logistics, materials, and follow‑up.
Oversee office supplies, shipping, and other core office workflows.
Process invoices, purchase orders, and expenses accurately and in line with policy.
Monitor regional spending and resolve issues or variances as needed.
Coordinate regional response for any regional expense audits.
Manage conference room scheduling, setup, and day‑of support.
Coordinate A/V and technology support for meetings and events.
Support office access, badging, and other security‑related initiatives.
Coordinate dealer candidate interviews across zones, regional, and national levels.
Act as a responsive resource for regional leaders and partners.
Communicate clearly, maintain confidentiality, and liaise with Sales Support, HR, Finance, GM Training, and other functions as necessary.
Provide coverage and support for peer coordinator roles across regions.
Help onboard and mentor new administrative/coordinator staff.
Share best practices to improve consistency, efficiency, and service quality.
Support regional culture, recognition, charity, and community activities.
Model GM behaviors with positivity, flexibility, and a willingness to take on stretch assignments.