Sales Support/Receptionist

Ocean Beauty•Astoria, OR

35d•$21

About The Position

Ocean Beauty Seafoods in Astoria needs a Temporary Sales Support/Administrative assistant! We focus on getting quality and sustainable seafood to our local grocery stores and restaurants. We need assistance to help with order placement for our many customers. Our customers are important to us and deserve excellent service! You will be in direct contact with them often taking orders and offering fresh product prepared to their specifications. Pay starting at $21.25 DOE, plus incentives. This position will be a temporary position for the winter, potentially long term. Essential Duties: Work with production coordinating orders and deadlines as well as enter orders. Answers incoming calls in a courteous and friendly manner by operating a multi-line phone. Maintains and follows daily notes about calls/visitors to assist with ensuring calls/visitors get to the appropriate destination. Greets employees and visitors in a friendly and courteous manner notifies staff of their visitor's arrival. Checks in visitors in compliance with processing plant visitor procedures and maintains visitor logs Forwards scanned invoices to brokers and internal/external customers. Sorts incoming mail and coordinates with Intern to get mail into mail sorter. Stuffs checks, invoices, and other documents into envelopes and assists payroll. Prepares packages/boxes to be shipped. Orders office supplies and maintains an adequate inventory of supplies in the supply room. Prepares outgoing mail in an accurate and timely manner, maintaining appropriate logs. Maintains a neat and orderly reception area. Follows all company safety policies and procedures. Call on key accounts and handles customer concerns Deliver product to our customers, when needed Handle account base for sales staff during vacations Relay information to management on customer needs and opportunities Responds to change productively and handles other duties as required. All other duties as assigned

Requirements

Knowledge of seafood products but will train!
Strong communication and computer skills
Enjoy talking to customers and offer exceptional customer service
Strong Organizations skills as you will handle many tasks
Someone that will be kind to our customers
1 year operating high volume phone
1 year working at a front desk
Microsoft Excel proficient

Responsibilities

Work with production coordinating orders and deadlines as well as enter orders.
Answers incoming calls in a courteous and friendly manner by operating a multi-line phone.
Maintains and follows daily notes about calls/visitors to assist with ensuring calls/visitors get to the appropriate destination.
Greets employees and visitors in a friendly and courteous manner notifies staff of their visitor's arrival.
Checks in visitors in compliance with processing plant visitor procedures and maintains visitor logs
Forwards scanned invoices to brokers and internal/external customers.
Sorts incoming mail and coordinates with Intern to get mail into mail sorter.
Stuffs checks, invoices, and other documents into envelopes and assists payroll.
Prepares packages/boxes to be shipped.
Orders office supplies and maintains an adequate inventory of supplies in the supply room.
Prepares outgoing mail in an accurate and timely manner, maintaining appropriate logs.
Maintains a neat and orderly reception area.
Follows all company safety policies and procedures.
Call on key accounts and handles customer concerns
Deliver product to our customers, when needed
Handle account base for sales staff during vacations
Relay information to management on customer needs and opportunities
Responds to change productively and handles other duties as required.
All other duties as assigned