Administrative Support - Receptionist
About The Position
Admin Support to include Receptionist and Administrative Support (non-exempt) Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel. Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment. Possess strong organizational and customer service skills. U. S. Citizenship and ability to obtain and retain a SECRET” security clearance. MUST HAVE: 1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position
Requirements
- Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel
- Ability to respond flexibly and to provide rapid assistance in a time-sensitive environment
- Strong organizational and customer service skills
- U. S. Citizenship and ability to obtain and retain a SECRET” security clearance
- 1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position
- Ability to maintain records of receipt, mailing dates, and other required information
- Ability to ensure appropriate mailing and/or shipping of packages, letters, etc.
- Experience managing calendars, scheduling meetings, appointments, and greeting high-level guests
- Experience creating and distributing correspondence, reports, and other documents
- Track inventory of office supplies and notifying admin office of need to replenish those supplies.
- Experience providing general office support like various administrative tasks, data entry, filing, and customer service
- Ability to manage multiple tasks and prioritize effectively
- Ability to manage the receptionist area
- Effective written and verbal communication skills for interacting with various individuals
- Proficiency in office software and equipment
- High School diploma required
Nice To Haves
- higher education preferred
Responsibilities
- handling phone calls, emails, and mail, serving as the point of contact for internal and external communication
- maintaining records of receipt, mailing dates, and other required information
- ensuring appropriate mailing and/or shipping of packages, letters, etc.
- managing calendars, scheduling meetings, appointments, and greeting high-level guests
- creating and distributing correspondence, reports, and other documents
- tracking inventory of office supplies and notifying admin office of need to replenish those supplies
- providing general office support like various administrative tasks, data entry, filing, and customer service
- managing multiple tasks and prioritize effectively
- managing the receptionist area
- interacting with various individuals
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
