Sales & Purchasing Administrator

Trio scs•Newport Beach, CA

1d•Onsite

About The Position

TRIO Supply Chain Solutions is a global leader in electronic component brokerage, specializing in sourcing hard-to-find semiconductors, memory, and enterprise IT hardware for OEMs, contract manufacturers, and IT organizations worldwide. Our Newport Beach team plays a critical role in supporting the trading and operations department, ensuring seamless order fulfillment and inventory management. This position is ideal for professionals passionate about supply chain operations and sales administration within the electronics and IT hardware sector. You will have a direct impact on our ability to deliver timely solutions to customers, maintain inventory accuracy, and support the growth of our proprietary AI-powered sourcing technology.

Requirements

Bachelor’s degree
2–5 years of experience in purchasing administration, sales operations, or order management
Professional experience in electronic component distribution, IT hardware, or supply chain services
Experience using Acctivate ERP or similar systems for order entry and inventory management
Proficiency with Microsoft Excel (including VLOOKUP/XLOOKUP, pivot tables, filters/sorts, basic formulas, and Power Query)
Proficiency with Microsoft 365 (Outlook and Teams)
Authorized to work in the United States
Ability to start work between 6–9am for an 8-hour on-site workday

Nice To Haves

Experience with RMA/returns processing and inventory reclassification
Familiarity with electronic component part numbering and sourcing tools (BrokerBin, IC Source, or NetComponents)
Comfort using AI-powered tools and modern SaaS platforms
Exposure to international trade logistics and export compliance basics

Responsibilities

Processing rejection notices to RMA for parts that fail inspection at third-party test houses
Researching and identifying inventory to backfill test failures/RTVs for advance replacement fulfillment
Managing batch inventory reclassification requests in the ERP system
Releasing inventory from hold/COMP status to Resell upon trader approval
Entering Trade Sales Orders (TSOs) into the ERP system accurately and on time
Allocating serial numbers and lot codes against TSOs to maintain inventory traceability
Reviewing the internal open order book daily to confirm fulfillment and current dates
Following up with buyers on outstanding purchase orders, delivery confirmations, and schedule updates
Preparing TSOs and Trade Purchase Orders (TPOs) for management review and approval
Supporting buy plan execution by gathering quotes, updating pricing, and coordinating with procurement
Monitoring open requirements and flagging at-risk line items to traders
Publishing and maintaining the backorder report and cleaning up fulfilled/cancelled lines
Auditing trading notes to ensure order activity is documented