Sales Proposals Specialist

Medline Industries, LP•Northfield, IL

7d•$73,000 - $110,000

About The Position

Facilitate Medline’s RFP and proposal process, ensuring the company’s offerings are accurately represented and aligned with client needs and requirements. The role manages proposal work from initial analysis through final submission, coordinates information gathering across internal teams, and supports follow-up with potential clients. It also maintains standard response content and proposal resources to support accurate, timely, and compliant submissions.

Requirements

Bachelor’s degree in Business, Marketing, Communications, or a related field is typically required.
At least 2 years of experience in sales analysis, marketing, business operations, product management, or a related area.
Ability to apply standard financial, accounting, and business problem-solving skills to business problems with multiple variables.
Ability to work well with structured timelines.
Comfort collaborating with management levels within the organization.
Significant attention to detail.

Responsibilities

Manage the end-to-end RFP response process, from initial analysis to final submission, and ensure deadlines are met.
Analyze and evaluate deal scenarios and contract terms; strategize with sales field leadership on business proposals and presentation assembly.
Prepare written responses to RFIs and RFPs; analyze RFP documents to identify requirements, deadlines, and evaluation criteria.
Compose and edit business proposals, RFP/RFI responses, executive summaries, financial proposals, and presentations.
Coordinate with sales, marketing, finance, product development, and other internal stakeholders to collect information and responses for each RFP.
Coordinate meetings and conference calls with managers, sales representatives, sales specialists, and divisional staff involved in the RFP process, and manage timelines to complete projects.
Maintain follow-up communication for submitted bids and a monthly RFP tracking log recording prior and current submissions and won, lost, and pending metrics.
Plan and prepare business presentations, financial proposals, data analyses, and ad hoc proposal or presentation materials.
Facilitate proposal reviews, incorporate edits, and manage final proposal submissions.
Follow up with potential clients after submissions to answer questions, provide additional information, and reinforce the company’s interest.
Ensure proposals comply with formatting, content, and delivery requirements.
Maintain standard responses to customer questions and a library of standard responses, templates, and supporting documents.
Collaborate with sales, marketing, and finance to develop and maintain proposal requirements and ensure content repositories contain accurate and timely data.

Benefits

Competitive total rewards package
Continuing education and training
Health insurance
Life insurance
Disability benefits
401(k) contributions
Paid time off
Employee Assistance Program access for employees working fewer than 30 hours per week
Employee Resource Groups access for employees working fewer than 30 hours per week
Employee Service Corp access for employees working fewer than 30 hours per week