Sales Proposals Specialist

Medline•Northfield, MN

About The Position

The Sales Proposals Specialist facilitates Medline’s end-to-end RFP and proposal process, ensuring the company’s offerings are accurately represented and aligned with client needs and requirements. The role analyzes deal scenarios and contract terms, partners with Sales field leadership, and coordinates with cross-functional teams to prepare, review, and submit proposals on time. It also maintains standard responses, templates, supporting materials, and tracking records, and follows up with potential clients after submissions. The position typically requires a bachelor’s degree in Business, Marketing, Communications, or a related field, plus at least two years of experience in sales analysis, marketing, business operations, product management, or a related area. Medline offers a competitive total rewards package, continuing education and training, and career potential within a growing worldwide organization. The anticipated annual salary range is $73,000–$110,000; actual pay varies based on location, education, experience, skills, and abilities. The role is bonus and/or incentive eligible. Benefits for employees working an average of 30 or more hours per week include health insurance, life and disability coverage, 401(k) contributions, and paid time off. Other benefits and resources may apply to employees working fewer than 30 hours per week. Medline is an equal opportunity employer and describes its commitment to belonging, diversity, and inclusion.

Requirements

Bachelor’s degree in Business, Marketing, Communications, or a related field (typically required).
At least 2 years of experience in sales analysis, marketing, business operations, product management, or a related area.
Ability to apply standard financial, accounting, and business problem-solving skills to business problems with multiple variables.
Ability to work well with structured timelines.
Comfort collaborating with management levels within the organization.
Significant attention to detail.

Responsibilities

Manage the end-to-end RFP response process, from initial analysis through final submission, while meeting deadlines.
Analyze and evaluate deal scenarios and contract terms.
Develop business proposal strategies and assemble presentations with Sales field leadership.
Prepare written responses to Requests for Information (RFIs) and Requests for Proposals (RFPs).
Analyze RFP documents to identify requirements, deadlines, and evaluation criteria.
Compose and edit business proposals, RFP/RFI responses, executive summaries, financial proposals, and presentations.
Coordinate with sales, marketing, finance, product development, and other cross-functional teams to gather information and responses.
Arrange meetings and conference calls with internal stakeholders involved in the RFP process.
Manage project timelines to ensure completion.
Maintain follow-up communication for submitted bids and a monthly RFP tracking log with prior and current submissions and won, lost, or pending metrics.
Plan and prepare business presentations, financial proposals, data analysis, and ad hoc proposal or presentation materials.
Facilitate proposal reviews, incorporate edits, and manage final submissions.
Follow up with potential clients after submission to answer questions, provide information, and reinforce the company’s interest.
Ensure proposals meet formatting, content, and delivery requirements.
Maintain standard responses to customer questions and a library of standard responses, templates, and supporting documents.
Work with sales, marketing, and finance to develop and maintain proposal requirements and ensure content repositories contain accurate, timely data.

Benefits

Competitive total rewards package
Continuing education and training
Health insurance (for employees working 30 or more hours per week on average)
Life insurance (for employees working 30 or more hours per week on average)
Disability coverage (for employees working 30 or more hours per week on average)
401(k) contributions
Paid time off
Employee Assistance Program (for employees working fewer than 30 hours per week)
Employee Resource Groups (for employees working fewer than 30 hours per week)
Employee Service Corp. (for employees working fewer than 30 hours per week)
Bonus and/or incentive eligibility