Sales & Project Coordinator – Panaz USA

Panaz Ltd•Winter Park, FL

38d•Hybrid

About The Position

Panaz USA is seeking a highly organized and proactive Sales & Project Coordinator to join our growing team in Orlando. This role is ideal for someone who has previous sales experience, thrives in a fast-paced environment, enjoys working across teams, and is passionate about supporting our sales and marketing projects.

Requirements

Previous experience in internal or external sales.
Strong judgment and initiative in qualifying and distributing information.
Excellent communication, organizational, and multitasking skills.
A collaborative and engaging approach with a good understanding of digital branding and event coordination.
Desire to learn and continuously improve.
Able to work independently with limited supervision

Responsibilities

Work closely with the National Sales Manager to support the full sales cycle, from initial enquiry through to project completion in order to grow market share.
Assist in securing new sales opportunities while ensuring existing clients receive a high level of service and ongoing support.
Act as a key point of contact for specific emails, messages, and communications, directed at the National Sales Manager, responding promptly to queries and providing accurate, timely information.
Research new market opportunities, industries and potential clients to support business growth and increased market share.
Monitor competitor activity and market trends, providing insights and feedback to the sales team where relevant.
Support lead generation activities and maintain an organised pipeline of potential opportunities.
Maintain accurate and up‑to‑date client records, contact lists and sales documentation, using CRM systems where applicable.
Ensure all client communications, proposals and project details are recorded correctly and in line with company processes.
Assist with sales reporting, administration and documentation required by the National Sales Manager.
Monitor project timelines and communicate with VP in monthly meetings regarding active and lost projects.
Prepare and maintain project documentation and reports using Hubspot and other platforms.
Provide monthly project updates to the Sales Manager for stakeholder reporting.
Support collaboration between team members during joint sales efforts.
Liaise with internal teams and external partners on orders, deliveries, claims, and returns.
Use internal sales data to share insights with sales agents, partners, and the National Sales Manager.
Create and maintain sales manuals and customer training materials.
Create and maintain CEU’s specific to fabric usage in the contract setting.
Organize and coordinate sales meetings and virtual events across national and international teams.
Assist with planning and execution of trade shows, exhibitions, and marketing events in the U.S. with coordination from the UK headquarters.
Develop and update sales tools and resources to ensure the team is equipped to promote Panaz products effectively.
Work with media partners to support brand visibility through events, networking, and customer engagement.
Schedule and manage communications for trade shows and NEWH events.
Support business development and CSR initiatives including hosting events, student outreach, and charitable activities.
Curate media content for Panaz USA’s social media channels.
Research new product releases from the U.K. and coordinate with U.S. teams to ensure readiness and marketing support.
Maintain and communicate discontinued product lists to sales agents and partners.
Perform other duties as assigned to support sales growth and development.