Project Coordinator, USA SHADE

MIRACLE RECREATION E•Dallas, TX

14h•Onsite

About The Position

The Project Coordinator plays a critical role in supporting construction-related projects from initial order through final shipment. This in-office position requires exceptional organization, communication, and follow-through. You’ll serve as the central point of contact between internal teams, distributors, engineers, and end customers to ensure projects move smoothly and efficiently.

Requirements

Bachelor’s degree
Experience in project coordination, construction administration, or a related field preferred
Strong organizational skills with the ability to manage high project volume
Excellent written and verbal communication
Ability to multitask in a fast-paced environment
Proficiency with project tracking tools, spreadsheets, and standard office software
Comfortable working with technical documents such as drawings and submittals
Professional, proactive, and detail-oriented

Responsibilities

Oversee 40–80 concurrent projects, maintaining accurate and up-to-date information for each.
Track project milestones, lead times, and required documentation from start to finish.
Prepare and maintain project schedules, updating stakeholders proactively.
Forecast project timelines and revenue expectations on a monthly basis.
Serve as the primary liaison for distributors, owners, and internal teams.
Respond quickly to emails and phone calls to maintain project momentum.
Send submittments, request engineered drawings, and coordinate shop drawing approvals.
Assist customers with general installation questions and troubleshooting (non-technical guidance only).
Review orders upon creation to ensure accuracy and completeness.
Verify all project details prior to shipment, including materials, quantities, and delivery requirements.
Maintain organized digital records for all project documents, correspondence, and approvals.
Request and track shipments, ensuring alignment with project timelines.
Monitor engineering, manufacturing, and shipping lead times, escalating delays when necessary.
Coordinate with internal departments to resolve issues that may impact delivery or project success.
Work closely with engineering teams, understanding their workflows and communication styles.
Collaborate with contractors and field personnel, adapting communication to different personalities and technical backgrounds.
Support the inside sales team with project updates, documentation, and customer follow-up.
Other duties as assigned.